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Fauquier County Public Library -- Policies -- Gifts

Library Home Page > Mission & Policies > Gift Policy

Gift Policy

The Fauquier County Public Library welcomes donations, gifts, legacies and endowments that promote and enhance the collection, services, and programs of the library.  Commercial donations of funds, printed material, equipment, supplies, performers, or expertise that complement and support a library objective may also be accepted.

The library accepts gifts of new and used books, audio recordings, DVDs, and similar materials.  Items will be added to the collection in accordance with the selection policy of the library.  Once donated, items become the property of the Fauquier County Public Library, and may be given to other libraries and non-profit agencies, sold, traded, or discarded if they are not added to the collection.  Donated items will not be returned to the donor and the library will not accept any item that is not an outright gift.  The library will acknowledge receipt of donated items but is unable to set fair market or appraisal values.  It is recommended that the donor make a list of items donated.  If items are being donated to obtain a tax benefit, it is the donor’s responsibility to establish fair market value or obtain expert assistance in establishing any value.  The library also reserves the right to decide when a gift added to the collection can be withdrawn.

Monetary gifts, bequests, and memorial or honorary contributions are particularly welcome.  Restricted gifts subject to certain conditions of the donor may be accepted if the Library Board agrees to the condition of the gift.  Funds donated to enhance the collection will be used to purchase items in accordance with the selection policy of the library.  Books, DVDs, and other materials purchased with bequests and memorial or honorary contributions will be identified with special donor plates whenever possible.  If requested, notification of memorial or honorary contributions will be sent to the family of the person being recognized.  Suggestions for subject areas or other areas of interest are welcome and will be followed to the extent possible.

Acceptance of donations of equipment, real estate, stock, artifacts, works of art, collections, etc., will be determined by the Library Board based on their suitability to the purposes and needs of the library, laws, and regulations that govern the ownership of the gift, and the library’s ability to cover insurance and maintenance costs associated with the donation.

Offers to participate in commercial promotion, e.g., coupons, contests, advertising, costumed characters, are generally not accepted.  If there is a strong and valid connection to a specific library program, the library may choose to incorporate or solicit such an offer.  The library accepts no obligation to a commercial establishment that has made a donation, believing that the favorable corporation image created by the donation is sufficient.

When considering gifts to the library, the Library Board complies with the Virginia Procurement Act.

11/22/04