CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Richard W. Robison, Center District Supervisor

September 13, 2007

Staff Lead:

Department: 

Paul S. McCulla, County Administrator

County Administration

Topic: 

A Resolution Authorizing the County Administrator to Enter Into Contracts for the Improvement of Roads Within Bethel Academy Subdivision for Inclusion on the Virginia Department of Transportation’s State Secondary System of Highways

Topic Description:

The roads within the Bethel Academy Subdivision are not within the Virginia Department of Transportation’s State Secondary System of Highways. Since the development of the subdivision, the roads within the subdivision have been maintained by the developer.  The developer is now elderly and wishes to discontinue maintenance of the roads.  As a result, ownership of the roads within Bethel Academy Subdivision have been transferred to and are currently titled in the name of the Bethel Academy Homeowners Association. More than fifty-one percent (51%) of  the residents of the Bethel Academy Subdivision have petitioned the Board of Supervisors to create a special taxing district to fund the necessary improvements to the Bethel Academy Roads to permit them to be taken into the State Secondary System of Highways. The residents have requested that the Board of Supervisors advance the funds to make the necessary improvements to the roads in order to permit the roads to be taken into the State Secondary System of Highways at this time.  At a previous work session on this issue, the Board of Supervisors determined to advance the funds necessary to improve the roads in Bethel Academy and to permit them to be taken into the State Secondary System of Highways. The Board of Supervisors also determined that the advanced funds would be repaid through the imposition of a special taxing district on the residents of Bethel Academy whose lots are served by the roads. The Board of Supervisors determined that the repayment terms for the advanced funds shall be on a 10-year repayment schedule, principal only with no interest.  The cost to improve the roads is estimated at less than $600,000.00.  It is requested that the Board authorize the County Administrator to enter into contracts for the construction of such improvements to the Bethel  Academy Subdivision and the management of said construction, so as to permit the roads to be taken into the Virginia Department of Transportation’s State Secondary System of Highways.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Up to $600,000 in advanced funds to be repaid by the residents of Bethel Academy Subdivision through the imposition of a special taxing district.  The tax rate leveled would be sufficient to guaranty the repayment of the advance funds on a 10-year repayment, principal only with no interest. Funds to be used will come from the County’s utility fund to be repaid over the 10-year period.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Bethel Academy Homeowners Association