CONSENT  AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

 Finance Committee

 January 13, 2005

Staff Lead:

Department: 

Bryan Tippie, Budget Director & Interim Finance Director

Finance

Topic: 

A Resolution to Approve an Amendment to the Procurement Policy to Conform to State Spending Thresholds

 

Topic Description:

Attached for the Board of Supervisors' consideration is a revised Procurement Policy. The only changes in this revision are adjustments in the amount at which competition is required at various expenditure levels. These changes will make Fauquier County's policy comparable to the policies of surrounding jurisdictions, as well as the Commonwealth of Virginia.  A comparison of these procurement levels has also been included.  The advantages of these changes are the potential for increased local spending due to higher competitive starting threshold; faster turn-around for low-dollar purchases not requiring competition; and more flexibility for the School and County Departments. Even with the changes in procurement thresholds, expenditures will continue to be monitored by the Finance Department for compliance.

 

The proposed revisions were reviewed by the Finance Committee and recommended for approval.  A complete copy of the revised Procurement Policy is available in the Board of Supervisorsí reading file.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

No expenditure impact, however, the revised policy will provide greater flexibility and improved efficiency.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

 

All County and School Departments

 

Attachments:

  1. Memorandum dated December 2004 from Procurement Division to Finance Committee requesting an amendment to the Procurement Policy
  2. Current Procurement Thresholds Comparison
  3. Procurement Policy