Harry F. Atherton, Chairman, Marshall District                              January 21, 2003

Department, Organization                                                          Board of Supervisors

or Person Making Request                                                                Meeting Date

Anthony I. Hooper, Assistant County Administrator

Staff Person & Department

Topic               A Resolution to Authorize Contract Amendments to Implement the Public                         Safety Radio System

Topic Description

The Board of Supervisors has discussed at monthly work sessions the progress toward implementing the Public Safety Radio System.  As discussed, there are two Motorola change orders ready for consideration at this time.  Change Order 02 provides a reduction in costs of $60,923 pertaining to the relocation of the back-up communications center.  Change Order 03 provides for adding two additional channels to the system in order to accommodate future system requirements.  Plans initially called for a system with up to nine channels; however, due to the unavailability of radio frequencies at the time, the contract was awarded with provisions for six channels.  By acquiring the additional two channels before the system is deployed, the County will experience significant savings, provide for future needs and not let the opportunity pass to acquire the additional radio frequencies that have only recently become available.

The Board has also reviewed options to obtain radio towers at the five designated areas to achieve the desired radio coverage.  As a result of lengthy negotiations with the owners of existing towers, it has been determined that is in the County’s financial interest to construct towers at Blue Mountain and Enzors Shop Road.  We have previously solicited engineering cost estimates and believe that there is a strong incentive for the County to utilize the services of CTA from the standpoint of the coordination required with Motorola, the firm’s knowledge of Fauquier County radio system, and comparative price.  Time is also of the essence in order to have the towers constructed so that deployment and testing of the system can take place.

Requested Action of the Board of Supervisors

Consider adoption of attached resolution.

Financial Impacts Analysis

An updated project budget review was conducted at the Board work session.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request

Sheriff’s Office

Department of Fire and Emergency Services

Fire and Rescue Association

Warrenton-Fauquier Joint Communications Center


County Attorney