Board of Supervisors Meeting Date:


Raymond E. Graham, Chairman,

Cedar Run Magisterial District Supervisor



February 10, 2005

Staff Lead:



Paul S. McCulla, County Administrator


County Administration



A Resolution to Authorize Funding for the Design Standards Manual


Topic Description:


In February of 2005, the Department of Community Development will initiate the preparation of the Fauquier County Design Manual.


Requested Action of the Board of Supervisors:


Consider adoption of the attached resolution.

Financial Impact Analysis:

This request is being submitted as a result of the Board of Supervisors’ direction from its January 13, 2005 work session.  Note that this request has not been through the Finance Committee.


Summary Staff Report:


One of the objectives of the Fauquier County staff and Engineers and Surveyors Institute (ESI) Committee, which includes the design firms doing business in our jurisdiction, is the development of the referenced Design Standards Manual. 


The Department already has talked with the ESI participating firms of Carson & Harris (Rick Ashley, P.E.), DRH Design (David Hall, P.E.), Rickmond Engineering (Paul Bernard, P.E.), and Patton, Harris Rust & Associates (Fred Ameen, P.E.), who have volunteered their time. The referenced engineers have indicated a willingness to meet twice monthly to speed the manual’s development process.  Meeting “Kick-Off” is expected at the end of February and is in the process of being scheduled.  Target Completion:  12 months (March 2006).


Discussions are currently underway regarding ways to use the Engineers & Surveyors Institute and its electronic Fauquier County Team Room to supplement the meetings, and provide an efficient method for review and comments of pending drafts. The ESI budget is ample to cover costs for any ESI costs.


Enclosed is the proposed Table of Contents, which serves as the skeleton outline for the Design Manual.  Along with County staff, the engineers referenced seemed to prefer to incrementally prepare the technical elements and subject them to Planning Commission and Board of Supervisors public hearing and adoption as they are completed.  This method will show consistent progress and immediate implementation in key areas.  The first step will be to complete Chapter 1 (General Provisions) and Chapter 2 (Stormwater Management).


The Director will serve as the Committee Chairman, but he needs additional funding assistance, not to exceed $45,000, for selected assistance (February 14, 2005 - June 30, 2005) from already qualified part-time employees working on other County projects (Saundra O’Connell, registered surveyor; Deirdre Clark).  Funds for the balance of their required support have been proposed as part of the Department of Community Development’s FY 2006 Budget.   With the experience, quality, and time commitment of the ESI engineers who have volunteered, along with County staff, this is an excellent example of a public-private partnership as well as a cost effective investment.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

John Marshall Soil & Water Conservation District

Virginia Department of Transportation

Fauquier Water and Sanitation Authority




  1. Resolution
  2. Design Standards Manual Outline






A RESOLUTION TO AUTHORIZE Funding for the Design Standards Manual


WHEREAS, the Permitting Review Committee and the Department of Community Development both have strongly recommended the development and implementation of a Design Standards Manual; and


WHEREAS, the Engineers and Surveyors Institute (ESI), member firms and the Department of Community Development are prepared to initiate the project in February of 2005; and


WHEREAS, the Board of Supervisors wants the Design Standards Manual expedited as a priority project for Calendar Year 2005; and


WHEREAS, additional funding for the Department of Community Development is needed for part-time assistance; now, therefore, be it


            RESOLVED by the Fauquier County Board of Supervisors this 10th day of February 2005, That the Board of Supervisors authorizes up to $45,000 for part-time salaries to be allocated from Contingency Reserve (4-100-091400-9999) to the Department of Community Development for staff assistance from February 14, 2005 to June 30, 2005.