CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Paul S. McCulla,  County Administrator

 February 10, 2005

Staff Lead:

Department: 

Bryan Tippie, Director

Finance Department

Topic: 

A Resolution Approving  Travel Expenses in Accordance with Travel Policy and Procedures – Finance Office

Topic Description:

Fauquier County's adopted Personnel Policy Section 51 (“Travel Policy And Procedures”) requires  Board of Supervisors approval where expenses for travel will exceed  $1,000.  The Finance Department is requesting approval for the Interim Assistant Finance Director to attend the Government Financial Officer’s Association (GFOA) Annual Conference in San Antonio, Texas, from June 25-29, 2005. The costs are estimated to be approximately $1,300.  A number of important topics will be covered during the conference, such as implementation of several new Government Accounting  Standards Board Statements, including number 45, which will have a significant impact on reporting post-employment liabilities. Other conference topics include improved accounting and financial reporting for school divisions, establishing and maintaining control over capital assests, and how to improve internal controls. Attendance at the conference will also allow the Interim Assistant  Director to advance her efforts in becoming a certified  GFOA Financial Officer.  The attached resolution would approve the requested travel and related expense. A complete list of conference topics are available in the Finance Department.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funds budgeted as part of the FY 2005 budget process.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

None

RESOLUTION

A RESOLUTION APPROVING  TRAVEL EXPENSES IN ACCORDANCE WITH TRAVEL POLICY AND PROCEDURES – FINANCE OFFICE

WHEREAS, the Fauquier County Board of Supervisors has adopted a Travel Policy and Procedures which require approval of expenditures in excess of $1,000; and

WHEREAS, the Fauquier County Finance Department is requesting approval to send the Interim Assistant Finance Director to the Government Financial Officer’s Association Annual Conference, scheduled for June 25-29, 2005 in San Antonio, Texas, which is anticipated to entail  costs of approximately $1,300; and

WHEREAS, the Finance Department indicates that the conference highlights include revised auditing standards, implementation of Government Accounting Standards Board Statement 45, dealing with post employment liabilities, improved accounting and financial reporting for School Divisions, establishing and maintaining control over capital assets, and how to improve internal controls, all of which will enhance and prove beneficial in the operations of the Finance Department; and

 WHEREAS, funding has been appropriated in the FY 2005 Budget to support this conference; now, therefore, be it

RESOLVED by the Fauquier County Board of Supervisors this 10th day of February 2005, That the Interim Assistant Finance Director be, and is hereby, granted approval to attend the Government Financial Officer’s Association Annual Conference and to be reimbursed for training and travel expenses.