Board of Supervisors Meeting Date: 

Finance Committee

February 12, 2009

Staff Lead:


Ari J. Sky, Director

Budget Office


A Resolution to Approve Revisions to Finance Committee Policy FC-2 (Budget Adjustment Guidelines)

Topic Description:

Staff presented a series of proposed revisions to Finance Committee Policy FC-2 (Budget Adjustment Guidelines) to the January 5, 2009, meeting of the Finance Committee.  The recommendations consisted of a series of proposed process changes and areas of emphasis.  Significant changes of note include:


  •  Intra-departmental transfers will no longer require signoff from County Administration, unless they involve proposed transfers between personnel and nonpersonnel.  Departments will henceforth be required to reconcile their personnel, operations and capital budgets with expenditures on a category basis.  All intra-departmental transfers will continue to be signed off by the Budget Office.
  •  Inter-departmental transfers above $50,000 will require signoff from County Administration in addition to signoff by the Budget Office.  All transfers between personnel and nonpersonnel will require County Administration signoff.
  •  Beginning with FY 10, the annual appropriations resolution will grant staff the authority to carry forward unexpended grants and encumbrances as part of the year-end closeout.  The Board will continue to have appropriations authority for new grant awards and other supplemental appropriations, as required by the Code of Virginia.

A summary of the proposed changes has been included as Attachment 1.  The complete proposed revised policy is included as Attachment 2.

Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impacts Analysis: None.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

All Departments.


1.      Resolution to Approve Revisions to Finance Committee Policy FC-2

2.      Proposed Revisions to Budget Adjustment Guidelines

3.      Draft Finance Committee Policy FC-2 (Budget Adjustment Guidelines)

4.   Budget Adjustment Forms

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