PUBLIC HEARING AGENDA REQUEST

Department, Organization or Board of Supervisors

Person Making Request Meeting Date:

Finance Committee February 18, 2003

Staff Lead: Department:

Bryan Tippie, Director Budget Office

Topic: A Resolution to Amend the FY 2003 Adopted Budget in the Amount of $2,318,721

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget. Various budget related issues in the amount of $2,318,721 have been identified which require a public hearing.

The following budget related issues subject to the public hearing have been reviewed and recommended for approval by the Finance Committee.

Amount	Source of Funds	Issue

FY 2003
$3,669	Federal Funds	DEA Share of Forfeiture Proceeds – Sheriff’s Office
$8,900	Insurance Recovery	Wrecked Vehicle – Sheriff’s Office
$7,865	State Funds	Overtime – DMV Traffic Grant – Sheriff’s Office
$965,168	Fund Balance	One Half FY 2002 Fund Balance for Construction Reserve – School Division
$1,131,084	Fund Balance	One Half FY 2002 Fund Balance for Construction Reserve – General Government
$25,000	Contingency Reserve	GASB 34 Accounting Implementation – Independent Auditor - Finance Department
$143,000	Contingency Reserve	Athletic Lighting – LHS – Schools
$34,035	Contingency Reserve	Fauquier County West Nile Virus Public Education & Monitoring Program – Budget Office
$2,318,721		TOTAL

Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request:

Sheriff

School Division

Finance Department

Budget Office

RESOLUTION

A RESOLUTION TO AMEND THE

FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $2,318,721

WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

WHEREAS, on March 25, 2002 , the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget; and

WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

WHEREAS, the Finance Committee has recommended FY 2003 appropriation of $2,318,721 for the purposes set forth below; and

WHEREAS, the Code of Virginia requires local jurisdictions to hold a public hearing for any amendment to the adopted budget exceeding the lesser of $500,000 or 1% of the total budget; and

WHEREAS, a public hearing is scheduled for February 18, 2003 ; now, therefore, be it

RESOLVED by the Fauquier County Board of Supervisors this 18th day of February 2003, That the County Administrator be, and is hereby, directed to consider amending the Fauquier County FY 2003 Budget in the amount of $2,318,721 as follows:

	FROM			TO
Source	Code	Amount	Department	Code	Amount
FY 2003
Federal Funds	3-100-331000-0040	$89	Sheriff’s Office	4-100-031230-8201	$89
Federal Funds	3-100-331000-0040	$159	Sheriff’s Office	4-100-031230-8201	$159
Federal Funds	3-100-331000-0040	$3,421	Sheriff’s Office	4-100-031230-8201	$3,421
Insurance Recovery	3-100-411000-0010	$8,900	Sheriff’s Office	4-302-80301-8205	$8,900
State Funds	3-100-244100-0045	$7,865	Sheriff’s Office	4-100-031200-1201	$7,865
Fund Balance	3-100-419000-0010	$965,168	School Division	4-302-91400-0205	$965,168
Fund Balance	3-100-419000-0010	$1,131,084	General Government	4-302-91400-0100	$1,131,084
Contingency Reserve	4-100-091400-9618	$25,000	Independent Auditor	4-100-012240-3120	$25,000
Contingency Reserve	4-100-091400-9618	$143,000	School Division	4-302-94615-8250	$143,000
Contingency Reserve	4-100-091400-9618	$34,035	Budget Office	4-100-083100-TBD	$34,035
TOTAL		$2,318,721			$2,318,721

Amount

Source of Funds

Issue

FY 2003

Amount

FY 2003