ATTACHMENT 1

Status Report

Re:       New Baltimore Library

From:   Maria Del Rosso, Library Director

Date:    23 February 2006

                                                                                                                                               

 

1.                  The adopted FY ’06 -’15 Capital Improvement Plan contains funding for a 20,000 sq. ft. New Baltimore branch library located on a five-acre site adjoining the newly built Auburn Middle School.  Funds for the project design were approved for FY ’06; construction is scheduled for FY ’08-’09. 

2.                  Water and sewer taps for the branch were reserved in January 2006.  The uncertain future availability of sewer and water taps in the New Baltimore service district and an anticipated rise in cost of the taps in the near future prompted the Library Board to reserve the taps. 

3.                  Ten architectural and engineering firms submitted proposals in response to a Request For Proposal (RFP) released in mid-January.  A phased approach has been outlined for the design and construction of the building.  The first phase includes pre-design, schematic design, and design development, culminating in a detailed cost estimate, including elements such as site preparation, construction, furnishings, equipment, and all architectural and engineering fees.  The second phase will be final planning, detailed construction documents, bidding the project, and construction administration ending with post construction and as-built documents.

4.                  The branch is planned to serve as a community library.  It will provide eastern Fauquier residents with library services in their community that equal those available in other areas of the county. Currently, eastern Fauquier residents must use the Warrenton library which already suffers from lack of space and is finding it increasingly difficult to provide the high quality service its patrons have come to expect.  A community library in eastern Fauquier County would provide some relief to the overcrowded, always busy Warrenton library.

5.                  The branch collection will offer high-demand titles of popular and current material.  A current and general information service will cover all subject areas.  An active children’s program is planned.  Audiovisual, non-print material will be available to meet demands of the community.  Internet access, hard-wired and wireless, as well as a computer lab will be provided.  Quiet study space for groups and a large meeting room with a small kitchenette will be available. 

6.                  Space for the Technical Services Department, responsible for the receipt and processing of new library materials, is included in the new branch.  This move is necessary to accommodate a 40% increase in the number of items received and processed by the department since 1993, the first year it moved to the 400-sq.-ft. space it currently occupies on the 1st floor of the Warrenton library.  Delivery of items to the department has become especially difficult given the increased volume and lack of parking space in Warrenton.  Additionally, the department does not have enough work space to accommodate several volunteers who unpack and process new materials.  Last year these volunteers donated roughly1,000 hours.