AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

William G. Downey, Scott District Supervisor

March 15, 2004

Staff Lead:

Department: 

Anthony I. Hooper, Acting Deputy County Administrator

County Administration

Topic: 

A Resolution to Support the Retention and Reuse of 62 and 70 Culpeper Street Buildings

Topic Description:

The Facility Planning and Implementation Committee have reviewed plans pertaining to the old Shadow Lawn building (70 Culpeper Street, 3,700 sq. ft.) and the former offices of Parks and Recreation (62 Culpeper Street, 2.400 sq. ft).  The previous Board of Supervisors had considered refurbishing the buildings for the use of the Library (“The Virginiana Collection”) and for County office space.  A report of June 2003 by Mosley Architects evaluated the buildings and provided cost estimates of $513,305 for 70 Culpeper Street and $225,000 for 62 Culpeper Street that would bring the buildings up to current standards and provide an elevator for accessibility, as well as address potential structural concerns related to the proposed uses.  The previous Board believed that this was too high an investment; therefore, the Board determined that the property should be sold.  The Town of Warrenton has a 25% interest in the property and thus issues pertaining to the sale of the property require the consent of both parties.

 

The Facilities Planning and Implementation Committee have reviewed this matter and believe that the buildings and property have both a short-term and long-term value for the County.  On a short-term basis the renovations of the Courthouse, scheduled to begin this summer, will be most challenging as construction activity will be disruptive of on-going Courthouse functions.  The Culpeper Street properties may serve as a temporary office location and storage resource to facilitate Courthouse construction.  There is also a short-term goal of reducing the amount of private space that is leased for County offices.  The Culpeper Street properties could house programs such as the Adult Court Services Unit, the Registrar of Voters or the Economic Development office that are all now in leased space.  Currently, these offices lease a total of 5,212 square feet at an annual cost of $71,817.  Longer-term the property (1.28 acres) is strategically located near County owned parking facilities and the Courthouse and provides a potential resource for future public needs.  Rather than disposing of the property, the County should consider opportunities to purchase additional property adjacent to property now used for public functions.

 

The Culpeper Street properties have received minimal investment in the past few years.  Plans for roof replacement and other repairs were postponed when the County embarked on a process to sell the buildings.  In order to protect these facilities and make them suitable for the relocation of County programs now in leased space, immediate repairs are required at 70 Culpeper Street, $91,000 and 62 Culpeper Street, $65,000.

 

It is therefore, recommended that the staff be authorized to develop plans for improvements to the buildings and that discussions be initiated with the Town of Warrenton regarding its ownership interest and future plans for the property.  In order that the buildings may function as a resource during work on the Courthouse, it is recommended that the work be expedited.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funds in the amount of $156,000 are required for repair work to make both structures suitable for occupancy.  Possible savings in Courthouse construction costs may offset part of this investment, as some offices may be temporarily relocated in order to facilitate the Courthouse work and possibly reduce the amount of evening and weekend construction hours at premium rates.  It is also anticipated that there will be savings in lease space costs as County offices are relocated to the Culpeper Street properties.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Town of Warrenton

Department of General Services

Budget Office