AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Joe Winkelmann , Center Magisterial District

March 18, 2002

Staff Lead:

Department: 

Larry Miller, Parks and Recreation Department

Parks and Recreation

Topic:  A Resolution to Adopt the Concession Contract Between the Commonwealth of Virginia (Department of Game and Inland Fisheries) and Fauquier County Board of Supervisors (Department of Parks and Recreation)

 

Topic Description:

Background:  In the fall of 2001 the Virginia Department of Game and Inland Fisheries (VDGIF) approached the Parks and Recreation Department about operating the concession at Lake Brittle.  In response to that request the Parks and Recreation Board requested that a Business Plan be developed to better assess this opportunity.  In January that information was forwarded to the Board of Supervisors which then acted on the information by expressing to VDGIF the County's interest in operating the concession.  By the time VDGIF received this communication another private concession operator had agreed to undertake the concession.  Later, that concession operator decided to decline the contract and negotiations with the County were re-opened.  Based on an expression of continued interest by the Board of Supervisors the Finance Committee approved the expenditure of $30,665, with revenues of $15,665 to be handled within the department's current budget with an agreement to hold the department harmless for any year-end expenditures up to that amount.  In addition, the Parks and Recreation Board re-allocated its funding priorities in its Equipment Replacement Program to fund another $19,800 in equipment needs.  Parks and Recreation staff has developed an agreement with VDGIF that the Parks and Recreation Board approved on March 6.  Staff has also begun to advertise for the positions needed and developed bid documents for the equipment needed in order to be prepared to comply with the thirty day startup requirement.  VDGIF has been reviewing the documents and may propose some minor changes, such as increasing the number of days per week that the concession is open during spring and fall and decrease the days during the summer, etc.   

Given this information the Parks and Recreation Board is recommending the enclosed contract for approval by the Board of Supervisors in order to commence operations at Lake Brittle later this spring.  The agreement addresses a number of key factors, most notably a one-year term, a requirement that the improvements be done within 12 months, that the County assumes no responsibility for the dam safety, and the department is allowed input on the new facilities to be built.  

Requested Action of the Board of Supervisors: 

Adoption of the Resolution to Adopt the Concession Agreement between the Commonwealth of Virginia (Department of Game and Inland Fisheries) and the Fauquier County Board of Supervisors (Department of Parks and Recreation

Financial Impacts Analysis:

Projected budget for the remainder of FY02 is approximately $30,665 per year offset by $15,665 in revenue.  This only includes $15,000 of the initial $39,490 needed initially for equipment start-up.  Of this the department is loaning the operation approx. $19,800 for the boats needed in order to get the operation functioning.  This equipment should be offset with an annual $4,456 allocation to the Department's Equipment Replacement Program to provide for the balance of the equipment needed and to account for depreciation and ongoing replacement of the initial equipment purchased.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

County Attorney

Virginia Department of Game and Inland Fisheries