CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Raymond E. Graham, Vice Chairman, Cedar Run District Supervisor

April 12, 2007

Staff Lead:

Department: 

Michael Dorsey,  Director

Environmental Services

Topic: 

A Resolution to Award a Contract for the Purchase and Installation of Equipment for the Recycling Facility

Topic Description:

As discussed during the planning for the construction and demolition (C&D) recycling operation, significant quantities of cardboard are expected from C&D waste deliveries.  The recovered cardboard from the C&D recycling operation cannot be baled at the Household Recycling Facility as its presently designed and operated.  The current system relies on carts and is labor-intensive as each material has to be handled three or more times before it is baled.    

Presently, household recyclables are baled at the rate of 3-5 bales per day.  Estimated cardboard quantities from the C&D sorting operation will generate 15-30 bales per day so facility improvements are critically needed.  After the improvements are completed, recycling revenue will be approximately equal to the capital and operating costs.  In addition, the County will begin saving $35 per pull on contracted recycling collection costs since material delivery to Corral Farm will be much closer than at present to Manassas. 

Procurement for the recycling equipment began in September 2006.  Four firms responded to the Request for Proposals, and two firms were determined to be the best qualified and were interviewed.  During the interview phase, the equipment design was finalized and revised bid quotes were requested.   

PBE submitted the lowest quote for the equipment and installation work at a total price of $567,127, which includes installation of pit structures, platforms, conveyors, storage bunkers, magnet and auto-tie baler.  The County will complete related minor building and electrical improvements using the remaining funds from the lease purchase agreement for a total project expenditure of $611,290.  An award is recommended.  Recycling equipment manufacturing and installation will take 4-5 months after a contract is awarded.    

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution

 

Financial Impacts Analysis:

The lease purchase of this equipment and its installation is consistent with the ten year financial plan previously prepared for the landfill.  The equipment will be lease financed over a five year period.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Finance Department

Environmental Services

 

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