RESOLUTION

A RESOLUTION TO AUTHORIZE THE AWARD OF THE BEALETON DEPOT RENOVATION CONTRACT PENDING VIRGINIA DEPARTMENT OF TRANSPORTATION REVIEW AND APPROVAL

WHEREAS, in 2001, Bealeton Landmarks, LLC, donated the Bealeton Station Depot to Fauquier County to be used as a community meeting room as well as a program room for the Bealeton branch library; and

WHEREAS, Bealeton Landmarks repaired the roof and placed the Depot on a permanent foundation; and

WHEREAS, in 2003, 2004 and again in 2007, Fauquier County applied for and was awarded Federal Transportation Enhancement Act for the Twenty-First Century (TEA-21) funds to renovate the Depot; and

WHEREAS, $449,000 in total has been awarded for the project, including local matching funds of $74,900 in corporate donations and $215,900 of in-kind contributions; and,

WHEREAS, on March 5, 2009, the Procurement Division issued an Invitation for Bid with input and guidance from the Virginia Department of Transportation (VDOT), the grant administering agency; and

WHEREAS, on April 7, 2009, ten bids were received in response to the Invitation for Bids; and

WHEREAS, Total Construction Management, LLC, was the lowest responsible and responsive bidder and its bid was sent to VDOT for review and approval; and

WHEREAS, bids from PBS Contracting and Total Construction Management were also sent to VDOT for review for grant compliance as the second and third lowest responsive bidders; now, therefore, be it

RESOLVED by the Fauquier County Board of Supervisors this 14th of May 2009, That the Board of Supervisors does hereby authorize the award of a contract to Total Construction Management, LLC, in the amount of $228,295.00 pending review and approval by VDOT; and, be it

RESOLVED FURTHER, That in the event that the lowest bidder does not meet with VDOT approval, the Board of Supervisors authorizes the award of a contract to the next lowest bidder, PBS Contracting, in the amount of $237,800.00 pending review and approval by VDOT; and, be it

RESOLVED FINALLY, That in the event that the second lowest bidder does not meet with VDOT approval, the Board of Supervisors authorizes the award of a contract to the third lowest bidder, Thurston Companies, in the amount of $259,000.00, pending review and approval by VDOT.

 

                                                                                    A Copy Teste 

                                                                                    Paul S. McCulla
                                                                                    Clerk to the Board of Supervisors

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