AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

 Richard W. Robison,  Center District Supervisor

 May 17, 2004

Staff Lead:

Department: 

Larry Miller, Director

 Parks and Recreation

Topic: 

A Resolution to Approve Plans for the Central Sports Complex and Community Park

Topic Description:

 On August 2, 1999, the Board of Supervisors approved $3,500,000 toward the initiation of three sports complexes for the youth of Fauquier County.  These funds were authorized as the County's commitment to a partnership with a coalition of youth sports organizations now known as the Fauquier Youth Sports Coordination Council (FYSCC).  The three sites were to be located in the northern, central, and southern portions of the County. 

 

The central site has been acquired and is located between Route 674 and Route 643, just south of Warrenton.  A site plan for this complex has recently been completed in conjunction with the Fauquier Youth Sports Coordination Council.  A partnership agreement for this site has already been approved in the form of a lease arrangement of the fields and areas immediately adjacent to the fields.  The lease arrangement for the fields on this property requires approval of the plans by both the Board of Supervisors and the Youth Sports Coordination Council.  In compliance with this requirement, the Council approved the plans on April 28, 2004, and it is now submitted to the Board of Supervisors for its approval.

 

Upon approval, the plans will be processed through the Community Development Department and then advertised for bid.  It is anticipated that regulatory review will take approximately 90 days and the bidding processes approximately 60 days.  During these processes acquisition of right-of-way, wetland mitigation credits, and other work tasks will be completed.  The initial bidding will be grouped by similar work elements:  the access road, bike trail, and parking will be bid as a project using both County and Virginia Department of Transportation (VDOT) recreational access funding; the park elements (shelter, playground, etc.) will be bid as a project using Land and Water Conservation Funds provided by the Virginia Outdoors Fund (VOF); the maintenance building will be bid as a project using County funds; and other amenities (signage, benches, etc.) will be acquired using VOF and County funds. 

 

The original proposal from the Sports Council allocated $466,667 for construction of the initial infrastructure at each complex to support the ball fields.  The fields and related facilities are the responsibility of the Council.  This amount was allocated to each complex without prior knowledge of the sites to be selected and, therefore, without regard to any specific issues that might arise for sites not yet identified at the time of funding approval.  Funding priority is proposed first to the acquisition of wetland credits for mitigation; acquisition of right-of-way for road access and utility relocation, as needed; parking for the fields and extension of road, as needed; gates to control access; maintenance building; utility connections/future connections/relocations, limited landscaping and signage; and well service for residence.  Estimates for each of these elements are currently being developed.

 

While plans are substantially complete, some items still remain unfinished, such as the shelter design, landscaping, along with minor corrections and clarifications.  The Parks and Recreation Board seeks authority to make minor changes to the plans, subject to approval by FYSCC.

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

The initial infrastructure for this project has already been funded by the County, VDOT, and DCR.  Future funding will be required for the development of additional fields.  The costs for the development of additional fields has not yet been addressed.  Operational costs for County maintained portions of the complex will commence in FY05 but exact estimates for those costs will not be known until the extent of development to be performed by the Sports Council is known.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

 Fauquier Youth Sports Coordination Council

County Attorney

Community Development


 

Attachments:

Central Sports Complex Plans: 

Plan 1,

Plan 2,

Plan 3,

Plan 4,

Plan 5,

Plan 6,

Plan 7,

Plan 8,

Plan 9,

Plan 10,

Plan 11,

Plan 12,

Plan 13,

Plan 14,

Plan 15,

Plan 16,

Plan 17,

Plan 18,

Plan 19,

Plan 20,

Plan 21,

Plan 22