Board of Supervisors Meeting Date: 

William G. Downey, Scott District Supervisor

June 8, 2006

Staff Lead:


Anthony I. Hooper, Deputy County Administrator

County Administration


A Resolution to Award a Contract for Improvements to the John Barton Payne Building

Topic Description:

The Facilities Planning and Implementation Committee (FPIC) have reviewed the plan and bids to improve access to the John Barton Payne Building.  This project was originated by the Library Board in order to make the historic structure accessible to the handicapped.  Improvements will also provide a second egress location that will allow full use of the meeting area consistent with current building and fire codes.

The project has been complex and entailed much interaction with the Town of Warrenton Architectural Review Board (ARB) and the cooperation and assistance of the Fauquier Bank, which owns the adjoining property.

On April 25, 2006, three bids were received for the project.  The low base bid was submitted by J. Crowder Corporation, in the amount of $547,000. Total estimated project costs are $792,000, which includes design, construction, utility relocation, construction management and contingency. This amount is approximately $198,000 above the current appropriation of $594,000 for this project.  To date nearly $105,000 has been expended.

The architect, construction manager and staff have met with the contractor to review possible revisions to the project without impacting the building exterior that has been reviewed and approved by the Warrenton ARB.  A recommendation regarding possible contract revisions will be available for review prior to the Board meeting.


Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funding in the amount of $594,000 has been previously appropriated for this project.  In order to proceed with the project, additional funding from; Fund Balance $96,000, Contingency Reserve $61,000, Previously Funded Reassessment Projects $41,000 (Sports Complex Infrastructure) will be required.


Identify any other Departments, Organizations or Individuals that would be affected by this request:

Budget Office


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