PUBLIC HEARING AGENDA REQUEST

Sponsor:

 Board of Supervisors Meeting Date:

Raymond E. Graham, Chairman, Cedar Run District Supervisor

June 8, 2006

Staff Lead:

Department:

Frederick P.D. Carr, Director

 

Community Development

Topic:  

 A Resolution Revising the Department of Community Development’s Fee Schedule

 

Topic Description:

The proposed fee schedule represents a comprehensive review, update and major revision since 2003.  It includes the entire fee schedule associated with the Building Office’s permitting and inspection activities, as well as all categories associated with site plans, special exceptions, text amendments to the Zoning Ordinance, zoning appeals, and variances; special exception and rezoning applications; preliminary and final subdivision plats, construction plans; Agricultural & Forestal Districts; streets; and associated technical review fees and permits.

 

Requested Action of the Board of Supervisors:

Conduct a public hearing.  Due to Board of Supervisors policy, a resolution for fee schedule approval cannot occur until the July 13, 2006 meeting, with an effective date of August 1, 2006. 

 

Financial Impact Analysis:

The Department’s primary revenue source supporting staff and operational expenditures continues to be land development application fee revenues each fiscal year.  County reliance on that revenue source has increased significantly over that past three years.  The following represents a fiscal year summary of the Department’s budget proportion covered by such fee revenues:  FY 2003:  52%; FY 2004:  60%; FY 2005:  76%; FY 2006:  78%;  FY 2007:  80%.

As indicated in the Department’s FY 2007 Budget, the approved and added staffing would require an increase in development fees to upgrade the level and quality of services delivered through Community Development in several key areas2003 represented the first time since 1997 that any modest increase occurred and that revision focused primarily upon residential rezoning and subdivisions.  This fee schedule proposal is far more extensive and affects a majority of all land development application categories.

 

Summary Staff Report:

The summary report presents the proposed Department of Community Development Fee Schedule elements for the:  (a) Building Office (Attachment 1) and the (b) Zoning, Planning and Technical Divisions (Attachment 2).   

1.      Building Office Fee Schedule.  Attachment 1 is organized into nine categories:  new construction, electrical, plumbing, mechanical, alterations and repairs, miscellaneous, plans review, administrative and amusement devices.   Here the existing and proposed fees for all category items are presented.   The minimum base fees for almost all items have increased modestly, plus the following examples have been added to the fee schedule:  Occupancy Permits – Existing Buildings, Hood Suppression System, Emergency Off-Hour Inspection, Plan Review – Residential, Modifications, and appeals. 

2.      Zoning, Planning & Technical Fee Schedule.  Attachment 2 presents the proposed fee schedule and also has nine basic categories:  Zoning associated actions and permits, Special Exceptions, Comprehensive Plan, Rezoning, Site Plans, Subdivisions, Agricultural & Forestal Districts, Streets, and Technical Review Fees & Permits.  Attachment 3 provides the existing fee schedule in effect.

a.     Zoning Permits, Variances, Appeals, Amendments & Special Permits.  Added fees for the following:  bio-solids, building lot determination, administrative renewal (special permit), requests for zoning compliance and proffer compliance letters.

b.    Special Exceptions.  Fee increases for all special exception categories ranged from $50 to $500 depending on the specific use category.  This increase compensates for legal advertising and public notice costs and increased review requirements.  Added items included fees for: special exception amendments, administrative renewals and extension/BOS renewals. More specifically, the telecommunications facility special exception fee has been increased to $7,000 to principally cover consultant costs.  Attachment 4 lists all 31 use categories contained in Article 3 of the Zoning Ordinance for all zoning district classifications, with examples of the special exception uses within each use category.

c.     Comprehensive Plan.  Added a fee for the situation where an applicant does not require a rezoning, but only an amendment to the Comprehensive Plan.

d.    Rezoning.  All rezoning application categories were increased to more effectively compensate for the legal advertisements, public notices and the multiple reviews that result from initial and subsequently revised material submitted for staff, Planning Commission and Board of Supervisors action throughout the process.  The base fees increase ranged from $625 to $650.

 

e.     Site Plans.  No change to minor site plans and site plan waiver fees have occurred.  However, proposed Major Site Plan fees have increased significantly due to the directed service levels by the Board of Supervisors. The County’s more proactive review process for business development places performance expectations on its staff and assumes that the private sector design firms will quality control plans prior to resubmission, revisions will more consistently meet county, state and federal ordinance and regulatory requirements and resubmission deadlines will be achieved. The clear objective is to have fewer resubmissions, a more effective, predictable and timely approval process. The following table presents the difference between the existing major site plan fee and that which is being proposed.  The initial fee identified herein is for the first and second submission only. 

 

Major Site Plan

 

2006 (Existing)

Proposed

Residential

3rd or subsequent submissions (signature set excluded)

$2,600  plus $100/unit, plus $10 per address unit

No fee

 

$5,000 plus $250/unit, plus $20/address unit

$750 flat fee

Residential

3rd or subsequent submissions (signature set excluded)

$2,600  plus $100/unit, plus $10 per address unit

No fee

 

$5,000 plus $250/unit, plus $20/address unit

$750 flat fee

Telecommunications

a.       In conjunction with a special exception;

b.      Without a special exception

 

$2,500

$4,500

 

$3,000

$5,000

 

f.      Subdivisions.  Increases to administrative divisions, family transfers, preliminary plat, construction plans and most other categories are proposed herein.  The most significant changes occurred in the preliminary plat and construction plan categories. 

The existing preliminary plat base and per lot fees currently range from $1,000 plus $60/lot to $1,675 plus $110/lot.   The proposed fee schedule consolidates the existing five residential preliminary subdivision fee categories into one ($2,500 plus $120/lot).  This application category typically requires site visits, staff/Planning Commission negotiations with the applicant, coordination with existing neighborhoods, revised plan resubmission needing additional staff/referral agency review for Planning Commission consideration and action (e.g., buffering, drainage, road and lot design).  Construction plans are proposed to be $5,000 plus $250/lot (residential) and $5,000 plus $400/disturbed acre (non-residential).  The fees also assist to cover the ESI Minimum Checklist Review program.

g.     Agricultural & Forestal District.  No change occurred.

h.     Streets.  Added two new categories and associated fees:  (1) street resolutions/VDOT acceptance; and (2) street inspections.  As residential and other projects are completed, the developers are required to proceed through a progression of steps for street acceptance into the state system.  The County processes these requests and the requisite inspections, which ends with Board of Supervisors resolution action. 

i.       Technical Review Fees & Permits.  This section has consolidated Private Street (site plan), BMP, and stormwater management review fees into the applicable fee structure for construction and site plans categories.   Examples of the increases and additions in this overall technical category include:  (1) floodplain study;  (2) land disturbing permits (changing the maximum cap from $10,000 to $15,000; helps to defray John Marshal Soil & Water Conservation District costs); (3)  wetland mitigation/restoration plans (e.g., from $500 plus $50/disturbed acre to $2,500 plus $250/disturbed acre);  (4) Bonds inspections/releases (from $300/request to $500/request); (5)  Addition of a Traffic Impact Analysis fee to cover a portion of the staff coordination and consultant review expenditure; (6) Addition of a hydrological study fee ($750); none was required previously (Engineering & Soil Scientist; and consultant review as required).

 

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Property Owners
Developers
Contractors
Design Firms
Fauquier County Government
Fauquier County Water & Sanitation Authority

 

Attachment 1:   Proposed Fee Schedule (Building Office)

Attachment 2:  Proposed Fee Schedule (Zoning, Planning and Technical Divisions)

Attachment 3:   Existing Fee Schedule (Zoning, Planning and Technical Divisions)

Attachment 4:   Special Exception Categories, Article 3-100 Districts
 

RESOLUTION

A RESOLUTION REVISING THE DEPARTMENT OF COMMUNITY DEVELOPMENT’S FEE SCHEDULE

WHEREAS, the Department of Community Development needs to comprehensively update its existing land development application fee schedule; and

WHEREAS, the Board of Supervisors wants County fees for required land development applications and associated documents to keep pace with inflation, personnel, processing, and inspection requirements due to application and project complexities, and to maintain effective, quality and responsible service; now, therefore, be it

RESOLVED by the Fauquier County Board of Supervisors this 13th day of July 2006, That the Department of Community Development’s fee schedule be revised as reflected in Attachment 1:           Proposed Fee Schedule (Building Office) and Attachment 2:  Proposed Fee Schedule (Zoning, Planning and Technical Divisions) herein, with an effective date of August 1, 2006.

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