AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Raymond E. Graham, Chairman, Cedar Run District Supervisor

June 8, 2006

Staff Lead:

Department: 

Anthony I. Hooper, Deputy County Administrator

County Administration

Topic: 

A Resolution to Award a Contract for the Purchase and Installation of Equipment for a Construction and Demolition Debris Recycling Facility

Topic Description:

A brief update was presented to the Board of Supervisors in May 2006 concerning the Construction and Demolition Debris (C&D) processing and recycling project.   As a result of the advertisement of the Request for Proposal (RFP), six firms submitted proposals and four firms were interviewed.  Based on the submitted proposals and interviews, the selection committee identified the two best qualified firms. Site visits and further clarifications regarding the proposals will allow for a recommendation to be made regarding the selection of a firm prior to the Board meeting.

Currently, County staff is conducting site visits of operating facilities, and evaluating requested follow-up information.  Through the procurement process, it has been recognized that used equipment allowing rapid start-up and a contractor to operate the entire system are not economically feasible alternatives.  Therefore, all new equipment will be required and recommended in conjunction with the purchase of some services from a contractor to load materials into the new recycling system.   Installation and start-up will take place in the October/November timeframe.

In addition to procurement of the equipment firm, several other activities are currently underway including permit application review, grading/soils testing, procurement of an annual contract for the concrete pad, procurement of improvements to the recycling building, negotiating revisions to the Hamilton Rich contract and/or purchase of mobile equipment, and planning the DEQ-required public meeting.

Itís anticipated that after C&D processing begins, it will be possible to reduce the C&D waste stream to fines (dirt) and other small items.  This will allow a much reduced Construction and Demolition Debris landfill operation, and extend the landfill life.  One goal is to postpone the capital expenditure for closure of the existing Construction and Demolition Debris landfill until July 2008.   

Revenue from the C&D waste stream provides more than 50% of the funds needed to provide current solid waste management services.  A diligent C&D recycling effort is essential to maintain the current revenue stream and to maximize landfill life.  A 25% C&D recycling effort will use all permitted landfill space by 2012, and a 50% effort will use all permitted space by 2015.   Detailed planning and engineering activities are underway to submit additional landfill permit applications.  Details of the planning effort will be presented to the Board in a future work session.

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

The development of the Construction and Demolition Debris recycling facility is consistent with the five-year financial plans for landfill improvements that have previously been reviewed in Board work sessions.  See attached.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Environmental Services

Budget

Attachments:

1.      Capital Project Schedule

2.      Financial Summary

 

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