CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Raymond E. Graham, Cedar Run District Supervisor

June 11, 2009

Staff Lead:

Department: 

Larry W. Miller, Director

Parks and Recreation

Topic: 

A Resolution Authorizing the Chairman of the Fauquier County Board of Supervisors to Execute a One-Year Concession Agreement with Fauquier Community Theatre - Story Painters, Inc.

Topic Description:

Fauquier County owns a parcel of land described as Parcel 13, Vint Hill Farms Station.  The building located on this parcel is commonly known as the Vint Hill Community Theater, Building 188.  Since April  2001 the County has allowed Fauquier Community Theatre to use the Vint Hill theater facility.  On April 13, 2004 the Board of Supervisors and the Fauquier Community Theatre, Ltd. entered into a six-month Concession Agreement allowing the theater to be operated by Fauquier Community Theater, Ltd. (FCT).  This Concession Agreement was later extended from October 13, 2004 to April 13, 2005, then to May 13, 2005, and finally to July 13, 2005.  The Concession Agreement was then extended from July 20, 2005 for a term of one year with two one year automatic renewals until July 20, 2008.  On June 12, 2008 another Agreement was approved for one year, expiring on June 11, 2009. 

A new agreement is proposed that runs through December 31 with conditions for an extension until June 30, 2010.  The shortened period is to encourage Fauquier Community Theatre Story Painters, Inc. to complete the repairs and overall cleanup and safety modifications agreed to in the 2008-2009 Agreement and to develop long-term plans for continued use of the structure as approved by the Fauquier Community Thetaer Boardin 2008. 

The Concession fee for the one year Agreement will remain $250 per month. 

Parks and Recreation Board approved the proposed Agreement at the May 6, 2009 meeting.

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution

Financial Impacts Analysis:

This agreement incurs no additional financial responsibility on the County but as the theater infrastructure ages more costs will be incurred by the County to address replacement and repair, e.g. it is anticipated that the HVAC system will need to be replaced within the next 12 months.  Rent charged in the amount of  $250 per month will provide a small amount of funding for the County to help maintain the facility.   A study of the HVAC, plumbing, and electrical systems is available should the Board desire to review this information.

 

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Parks and Recreation Department
General Services Department
Fauquier Community Theatre - Story Painters, Inc.
Budget Office

Attachments:

1.                  Concession Agreement

2.                  May 1, 2008 Letter to Parks and Recreation Board Chairman

3.                  Attachment to May 1, 2008 Letter to Parks and Recreation Board Chairman

 

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