CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Public Safety Committee

June 21, 2004

Staff Lead:

Department: 

 Catherine M. Heritage, Assistant County Administrator

County Administration

Topic: 

A Resolution to Approve a Comprehensive Agreement to Develop, Design and Construct a Work Release Facility to Expand the Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center

Topic Description:

Due to overcrowding and diminished capacity, the Clarke-Fauquier-Frederick-Winchester Regional Adult Detention Center (herein referred to as “The Regional Jail”) is seeking to develop, design and construct a work release facility.  In March 2004, The Regional Jail submitted a Community-Based Corrections Plan to the Virginia Department of Corrections to request reimbursement of up to one-half of the pro rata share of capital costs to each participating locality. Now, the Regional Jail is submitting a draft of a Comprehensive Agreement by and between Howard Shockey and Sons, Inc. and the City of Winchester (the Regional Jail’s fiscal agent) to each participating locality for approval.  This Agreement has been reviewed by both the County Attorney’s Office for legality of form, and by the County Budget Office for fiscal implications.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.  (The agreement referred to in this resolution is not available electronically and is available in the Board of Supervisor’s Office for review.)

Financial Impacts Analysis:

 Approval of the agreement obligates the participating localities to compensate the designer-builder on a pro rata basis for all executed work and expenses if the project is terminated prior to start of construction.  The maximum projected impact to Fauquier County, if this termination should occur, is estimated to be approximately $171,136 payable sometime in FY 2005. There will be no land acquisition or site work until construction documents are 100% complete and the Jail Board and participating localities approve the final project. The estimated annual cost to Fauquier County, if this project is completed, would be approximately $150,000 for 20 years beginning in FY 2006. This amount does not reflect the State’s commitment to reimburse 50 per cent of the costs. If this occurs Fauquier County’s cost would be $75,000.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

 CFFW Regional Jail

 Budget Office

 Sheriff’s Office