Board of Supervisors Meeting Date: 

Facilities Planning and Implementation Committee

June 21, 2004

Staff Lead:


Larry W. Miller, Director

Parks and Recreation


A Resolution to Approve a Contract with Miller Brothers, Inc. to Construct an Addition to the Marshall Community Center

Topic Description:

In FY 2002 the Board of Supervisors allocated $385,000 for an addition to the Marshall Community Center.  The original funding request of $365,000 was included in the Capital Improvement Program in 1996. 


Upon approval of the funding a design was developed with the approval of the Marshall Community Center Advisory Committee and the Parks and Recreation Board.  The final design was then bid in August 2002.  Six bidders responded with the low bid coming at $467,000.  Attempts to value engineer the addition for major cost savings were not successful:  structural changes proposed by the low bidder were not acceptable to the engineer; changes to the fašade were not acceptable to the Advisory Committee; and a reduction in the size of the structure could not be effected due to the different entrances and levels that needed to be served by the connection.  In the end the bids had to be rejected since other funding was not feasible at that time to supplement the base budget.


The Parks and Recreation Board continued to work with a local builder and the architect to identify potential cost savings.  Early in 2004 the Parks and Recreation Board decided to eliminate all interior partitions/walls and all interior finishes in order to erect the shell of the building that achieved a community goal of preserving the character of the original structure.  This project was bid in April 2004 and the low bid of $444,850 was received from Miller Brothers, Inc. of Marshall, Virginia.  The Parks and Recreation Board worked with the architect and bidder to further reduce this cost to $434,850.  Costs for contingency, permits, testing, and construction administration will total approximately $56,750.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Financial impacts have been addressed through reallocation of funds by the Parks and Recreation Board and the Finance Committee.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Marshall Community Center Advisory Committee

Marshall Business and Resident Association

Budget Office