Board of Supervisors Meeting Date: 

Raymond E. Graham Chairman, Cedar Run District Supervisor

July 13, 2006

Staff Lead:


Anthony I. Hooper, Deputy County Administrator

County Administration


A Resolution to Award a Contract for the Purchase and Installation of Equipment for a Construction and Demolition Debris Recycling Facility

Topic Description:

A brief update was presented to the Board of Supervisors on May 11, 2006, concerning the Construction and Demolition Debris (CD&D) processing and recycling project and further work sessions were held in June and July.  As a result of the advertisement of the Request for Proposal (RFP), six firms submitted proposals, and four firms were interviewed.  Based on the submitted proposals and interviews, the selection committee identified the two best qualified firms. Site visits and further clarifications regarding the proposals result in the recommendation the County contract with Sherbrooke OEM, Ltd in the amount of $1,188,081 for the establishment of a CD&D recycling center.

Through the procurement process, itís been recognized that used equipment allowing rapid start-up and a contractor to operate the entire system are not economically feasible alternatives.  Therefore, all new equipment will be required and is recommended to the Board in conjunction with the purchase of some services from a contractor to load materials into the new recycling system.   Installation and start-up will take place in the October/November timeframe.

In addition to procurement of the equipment firm, several other activities are currently underway including permit application review, grading/soils testing, procurement of an annual contract for the concrete pad, procurement of improvements to the recycling building, negotiating revisions to the Hamilton Rich contract and/or purchase of mobile equipment, and planning the Department of Environmental Quality (DEQ) required public meeting.

It is anticipated that after CD&D processing begins, it will be possible to reduce the CD&D waste stream to fines (dirt) and other small items.  This will allow a much reduced CD&D landfill operation, and extend the landfill life.  One goal is to postpone the capital expenditure for closure of the existing CD&D landfill until July 2008.   

Revenue from the CD&D waste stream provides more than 50% of the funds needed to provide current solid waste management services.  A diligent CD&D recycling effort is essential to maintain the current revenue stream and to maximize landfill life.  A 25% CD&D recycling effort will use all permitted landfill space by 2012, and a 50% effort will use all permitted space by 2015.   Detailed planning and engineering activities are underway to submit additional landfill permit applications.  Details of the planning effort will be presented to the Board of Supervisors in a future work session.


Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

The development of the CD&D recycling facility is consistent with the revised five-year financial plans for landfill improvements that have been reviewed in Board work sessions.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Environmental Services


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