AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Finance Committee

July 19, 2004

Staff Lead:

Department: 

Rick Klinc, Director

Information Technology

Topic: 

A Resolution to Fund a Fiber Optic Network Project and to Award a Contract to Install the Fiber

Topic Description:

Fauquier County and Fauquier County Public Schools have been working with the Town of Warrenton to obtain a fiber optic network infrastructure to support overall County operations.  The project was originally initiated to connect data and communication lines between the Joint Communications Center and the Warrenton Town Police Department.  This is required, as the Town Police building will serve as the back-up emergency dispatch location and to facilitate Town Police access to the CAD/Records Management system.  The project has been expanded to upgrade data connections between County offices and schools located in Warrenton. Installation of the data lines will enhance data speed on the wide area network allowing for faster processing of information on all systems used by County Government such as accounting, land records and geographic information.

 

The estimated County cost of this project is $250,000. Costs include equipment, wire installation and contract project management. The School Division will support its requirements separately and the Town’s cost is an additional $15,000. The Town of Warrenton will provide funding support for its element of the project. In addition to improving data flow, some savings will result with the elimination of the current leased data lines and cost avoidance in the future as additional leased lines will not be necessary.

 

In April 2004, request for proposals were issued resulting in the selection of Maughan Construction Company to install the fiber routes that serve the Town and County. Cost for installation is $153,803.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

As indicated above.  Once the project is completed, the County can terminate the lease of data lines and will have the capacity, in the future, to explore other savings related to this project. Due to the importance of having the Town emergency dispatch back up system operational as soon as possible, the initial funding will be from the Utility Fund. In August 2004, the Finance Committee will submit a recommendation that the Board of Supervisors considers replenishing these funds from prior year fund balance (from those funds in excess of the 10% Board of Supervisors’ goal).

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Budget Office

Finance Department

Information Technology Department

Sheriff’s Office

Warrenton-Fauquier Joint Communications Center

Town of Warrenton