RESOLUTION

A RESOLUTION TO APPROVE SPECIAL EXCEPTION #SE02-M-28 SUMMERPLACE FARM: TO PERMIT CATEGORY 9 OUTDOOR RECREATION USES

            WHEREAS, Dondoric Farm L.P., Owner, and Janet Zwick, Applicant, are seeking Special Exception approval pursuant to Zoning Ordinance Category 9 Outdoor Recreation, to allow horse shows to be held on the subject property; and

            WHEREAS, on May 29, 2003, the Planning Commission held a public hearing on this application and, on June 26, 2003, voted to forward the application to the Board of Supervisors with a recommendation of approval; and

WHEREAS, on July 21, 2003 , the Board of Supervisors considered the written and orally presented information of the Applicant and conducted a public hearing for this application; and

WHEREAS, the Board of Supervisors has determined that the application is in substantial conformance with the Comprehensive Plan and the applicable provisions of the Zoning Ordinance; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 21st day of July 2003, That the Special Exception request of Dondoric Farm, L.P., Owner, and Janet Zwick, Applicant, to allow horse shows to be held on the subject property be, and is hereby, approved, subject to the following conditions:

1.            This Special Exception is granted for and runs with the land indicated in this application and is not transferable to other land.

2.            This Special Exception is granted only for the purpose(s), structure(s) and/or uses indicated on the Special Exception Plat approved with the application, as qualified by these development conditions.

3.            The Site Plan shall be generally consistent with the plat approved with this Special Exception, with modifications only as necessary to meet the requirements of the Zoning Ordinance.

4.            This Special Exception is subject to the provisions of the Fauquier County Zoning Ordinance, as may be determined by the Fauquier County Department of Community Development. 

5.            The events scheduled for this property shall not occur on the same dates as those existing major events scheduled for Great Meadow.

6.            Events shall be limited to the following:

a.       A maximum of eleven (11) full day shows may be held from mid-April through mid-October on Saturdays or Sundays with a minimum of two weeks between shows.

i.               Total attendance including staff, participants, trainers, grooms and spectators shall not exceed 175 persons per event.

ii.             Shows shall begin no earlier than 8:00 a.m. and shall end at 6:00 p.m. , or sunset, whichever is earlier.

iii.            Access to the site shall be available no earlier than 7:00 a.m.

iv.           All show related activity and access to the site shall cease at 6:30 p.m. or at sunset, whichever is earlier.  At that time, all participants, trainers, grooms and spectators shall have exited the area, along with all vehicles, including horse trailers.

v.             The total number of horse trailers on site shall not exceed (50) trailers per event.

vi.           At least two (2) flag persons, certified in traffic control, shall direct traffic.  They shall maintain radio contact with one another to facilitate safe traffic movement.

vii.          Amplified sound shall be limited to those three speakers already in place.  All amplified sound shall not commence prior to 8:00 a.m. and shall cease at 6:00 p.m. Amplified sound shall not exceed sixty decibels at the property line.

b.      A maximum of thirteen (13) weekday shows may be held one evening per week through the months of June, July and August.

i.               Total attendance including staff, participants, trainers, grooms and spectators shall not exceed 75 persons per event.

ii.             Shows shall begin no earlier than 4:00 p.m. and shall end at 7:00 p.m. or sunset, whichever is earlier.

iii.            Access to the site shall be available no earlier than 3:00 p.m.

iv.           All show related activity and access to the site shall cease at 7:00 p.m. or at sunset, whichever is earlier.  At that time, all participants, trainers, grooms and spectators shall have exited the area, along with all vehicles, including horse trailers.

v.             The total number of horse trailers on site shall not exceed fifteen (15) trailers per event.

vi.           At least two (2) flag persons, certified in traffic control, shall direct traffic.  They shall maintain radio contact with one another to facilitate safe traffic movement.

vii.          Amplified sound shall be limited to those three speakers already in place.  All amplified sound shall cease at 7:00 p.m.   Amplified sound shall not exceed sixty decibels at the property line.

7.            No artificial lighting shall be installed nor shall it be used for any event.

8.            Two portable toilets shall be supplied for use during events. These shall be located and screened so as to be out of view of adjacent property owners and passing traffic and/or removed from the property following each event. These facilities shall be properly maintained to Health Department Standards.

9.            All food-vending facilities shall meet Health Department standards.

10.        Potable water shall be available on site for both human and animal consumption.

11.        All riding surfaces shall be treated with water, as needed, to maintain a dust-free environment.

12.        Appropriate surfacing materials shall be applied to all travel ways and parking areas to maintain minimal dust conditions and to prevent the tracking of sediment onto public roads.

13.        A safe and functional ingress/egress pattern shall be designed, constructed and maintained to the Virginia Department of Transportation standards.

14.        All traffic control measures and practices shall be approved by VDOT.

15.        All animal waste shall be handled in a manner that is consistent with Best Management Practices.

16.        The Special Exception holder shall provide adequate security, emergency, traffic control, sanitation, and refreshment services at every Class C event or activity.  At least thirty (30) days prior to holding a Class C event the holder of the Special Exception for the property upon which a Class C event will be held shall provide to the Zoning Administrator written proof, including copies of any permits or licenses if required, from the following agencies that traffic control, security, emergency services and on-site sanitary and refreshment facilities are adequate for the size and type of the event or activity to be held:  Fauquier County Sheriff's Office, Virginia Department of Transportation, Fauquier County Emergency Services, Fauquier County Health Department.

17.        This Special Exception shall be limited to a period of one (1) year from the date of approval.  The Special Exception may be extended by the Zoning Administrator, in accordance with the provisions of Section 5-012 of the Zoning Ordinance for a period of one year and, upon the expiration of the one-year extension, the Zoning Administrator may grant a second extension for a period of one year.  Thereafter, the Special Exception must be renewed in accordance with Section 5-013 of the Zoning Ordinance.

18.        No events shall be held until all conditions of the Special Exception and Site Plan are met.

19.        All site plan requirements, as required by the Virginia Department of Transportation and the Office of Zoning, shall be met.

20.        A sign shall be posted at the emergency entrance indicating that it is for emergency access only.

21.        Traffic control signs shall be posted in both directions on Route 17.

22.        All signs are to be in conformance with the Manual on Uniform Traffic Control Devices and Virginia Work Area Protection Manual.

23.        All Flaggers shall be certified.

24.        Sign spacing shall be in conformance with the Virginia Work Area Protection Manual, and shall be labeled on the plan.  Sign spacing where the speed limit exceeds 45 mph shall be 500 to 800 feet.

25.        Permit number 746-9053 shall be revised to incorporate placing the shoulder stone along Route 812.

26.        A narrative of the method of traffic control shall be provided to VDOT for evaluation and approval.

27.        All Flaggers shall wear safety vests.

28.        Signs shall be placed at the exit to alert traffic to the presence of Flaggers.

29.        All VDOT Flagging requirements shall be met.

30.        Flaggers shall not be stationed on Route 17.

31.        Each Flagger shall be provided a sign paddle of an approved size.