Board of Supervisors Meeting Date:

Raymond E. Graham, Cedar Run District Supervisor

August 13, 2009

Staff Lead:


Kimberley P. Fogle, Assistant Director

Community Development



A Resolution Authorizing the Expeditious Processing of the Southeastern Alternative School Special Exception  

Topic Description:

The Fauquier County School Board needs to add a small permanent building at the Southeastern Alternative School campus, located on Route 28 just south of the Village of Calverton and adjacent to the Mt. Pleasant Baptist Church.  The existing alternative school has 100 students, and the proposed building would add 30 students to this essential educational program. 

It is the School Boardís objective to open the added classrooms for the upcoming second semester at the end of January 2010.  The engineered building requires three applications: special exception, minor site plan (assuming a building area and disturbance less than 10,000 square feet), and building permit (building plan, review, inspections); plus, the requisite zoning and occupancy permits.   In order to meet their desired timeline, expeditious processing of their applications is necessary.

If a special exception application is filed in August, the earliest date the Planning Commission could conduct a public hearing and provide recommendation is September 24th.  The legal advertisement deadline for the Planning Commissionís August 27th public hearing has already passed (August10th) and the special exception application has yet to be submitted.

If the Board of Supervisors approves the attached resolution, then expeditious processing could occur.  Due to the nature of the building and small-scale campus change, the Department would assist the School Board staff in providing project briefing to the Planning Commission at its August 27th meeting and a follow-up briefing at their September 24th meeting/public hearing date to answer any final questions or resolve any issues.  Virginia Department of Transportation and Health Department staff reviewers will be invited to the August briefing.

Department and School Board staffs are currently coordinating process details, as well as concurrent review of the minor site and building plans.  With the approval of the attached resolution, the Board of Supervisors public hearing will be early advertised for October 8, 2009. Minor site and building plans, which need to be submitted in early September and be in approvable form, could be administratively approved in October after Board action on the special exception. Construction is targeted to commence in the late October/early November timeframe.

It needs to be noted that the existing septic/drainfield system onsite may be a constraint for the envisioned Southeastern Alternative School expansion from 100 to 130 students.  Upon our suggestion, School Board staff is in communication with the County Health Department to ensure the existing system can handle the small expansion envisioned.  Otherwise, the expedited review process outlined herein and the classroom opening could be significantly delayed.


Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impact Analysis:


Identify any other Departments, Organizations or Individuals that would be affected by this request:

Fauquier County School Board
Department of Community Development
Fauquier County Health Department
Virginia Department of Transportation

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