CONSENT AGENDA REQUEST

 

Sponsor:                                                                                    Board of Supervisors Meeting Date:
R. Holder Trumbo, Jr., Chairman, Scott District Supervisor                          August 13, 2009

Staff Lead:                                                                                                   Department:
Larry Miller, Director                                                                                  Parks & Recreation

Topic:                       

A Resolution Authorizing the Proposed Sports Fields Maintenance and Concessions Agreement with the Fauquier County Soccer Club for the Northern Fauquier Community Park

Topic Description:

Consideration for approval of a resolution authorizing adoption of the proposed Sports Fields Maintenance and Concessions Agreement with the Fauquier County Soccer Club for the Northern Fauquier Community Park.

The basic premise of the youth sports ball field project has revolved around a public/private partnership between the County and youth sports organizations in the county.  The essence of that partnership, as well as practical details of that partnership, has been delineated within an agreement that will govern the use of a portion of the Northern Fauquier Community Park.

This agreement has been negotiated by the Parks and Recreation Board, working with the Fauquier County Soccer Club, and is now being recommended to the Board of Supervisors by the Parks and Recreation Board. 

This agreement is for the operation, supervision, and maintenance of two football fields, two soccer fields, an open practice area, two concession units, two storage areas, and a portion of the maintenance compound at the Northern Fauquier Community Park site.

Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impacts Analysis:

The agreement defines the responsibilities of each party as proposed in the original concept.  County financial responsibilities include ongoing care of support facilities, coordination of scheduling and maintenance, as well as the administration of the agreement.  $345,815 was requested for FY10 to uphold those commitments.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request:

County Attorney
Fauquier County Soccer Club

Attachments:

Proposed Agreement

Appendix A - Master Plan

Appendix B - Maintenance Plan (Buildings and Fields Sections)

Appendix C - Sections 16-6 and 16-7 (Code of Fauquier County)

Appendix D - June 6, 2007 Agreement with Mellon Executors

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