Board of Supervisors Meeting Date:

Raymond E. Graham, Supervisor, Cedar Run District

August 18, 2003

Staff Lead:


Janice Bourne, Finance Director


Topic:  A Resolution to Establish a Fauquier County Public Schools Textbook Fund


Topic Description:


The Fauquier County School Board approved a resolution requesting the establishment of a Textbook Fund (copy attached).  The Textbook Fund will help facilitate the long-term planning and funding for the replacement of this critical resource.  The procurement of textbooks is a high dollar outlay, and may fluctuate significantly from year to year.  The establishment of a fund will enable the School Board to stabilize annual budgets and to “save” for the replacement of textbooks in favorable years.  Also, this fund will enable the School Board to capture the textbook expenditures as part of the School’s financial reports.  Currently, these expenditures are reflected in the County’s Capital Fund.  Expenditures in this fund will be restricted to the purchase of textbooks and related media.  Surpluses will be maintained in the fund for future textbook needs.

Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Enhances financial planning and budgeting for the procurement of textbooks, and may facilitate implementation of the long-term plan for textbook replacement.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Fauquier County Public Schools