CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Terrence L. Nyhous, Vice Chairman, Center District Supervisor

September 10, 2009

Staff Lead:

Department: 

Robert Adams, Deputy Director

General Services Department

Topic: 

A Resolution to Award an American With Disabilities Act Compliance Contract to Crenshaw Construction Co., Inc. of Culpeper, Virginia and Provide Additional Funding

 

Topic Description:

In February 2009, the Board of Supervisors received information on the requirements for providing facility and program access under the Americans with Disabilities Act (ADA) of 1990, specifically Title II requirements for State and Local Governments (28 C. F. R. § 35). At this time, it was the decision of the Board of Supervisors to appropriate a partial funding to initiate this work. Since that time, staff has moved forward with the design of modifications as identified in the initial survey. Upon design completion, the project went to bid and four responsible bids were received.  Staff recommends award of the ADA Modifications contract to Crenshaw Construction Co., Inc. of Culpeper, Virginia, in the form of one of the two options shown below:

Option 1:   Award the ADA Modifications contract to the low bidder, Crenshaw Construction Co., Inc. of Culpeper, Virginia, in the amount of $224,175.00 to complete now all the non-CIP portions of the accessibility improvement plan submitted to the Virginia Office for Protection and Advocacy.  If this contract is awarded, it will require an additional appropriation of $116,660.

Option 2:   Award the ADA Modifications contract with the low bidder, Crenshaw Construction Co., Inc. of Culpeper, Virginia, in the amount of $133,250.00 allowing for completion of Priorities 1, 2, and 3, providing ADA compliance at Warrenton Community Center, Marshall Community Center, Magistrates’ Office and the Virginia State Health Department.

ADA compliance would be met at Agricultural Development Department and Virginia Cooperative Extension (24 Pelham Street), Warrenton-Fauquier Airport (5075 Airport Road), Adult Court Services (70 Culpeper Street), or Fleet Maintenance (92 Manor Court) in a second phase when additional funding is appropriated.

 

Requested Action of the Board of Supervisors: 

Award the ADA Modifications contract to the low bidder, Crenshaw Construction Co., Inc. of Culpeper, Virginia, in the amount of $224,175.00 to complete all projects in one phase to immediately comply   with the plan presented to the Virginia Office for Protection and Advocacy.  The bids received represent savings of approximately $150,000 over the Engineer’s previous estimates and it is believed that this is an excellent time to take advantage of good pricing.  If this contract is awarded, it will require an additional appropriation of $116,660.   

 

Financial Impacts Analysis:

Funds are currently appropriated to implement Option 2.  Additional funds can be transferred from the Capital contingency reserve to implement Option 1.  The Finance Committee recommends Option 1.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Disabilities Services Board
Parks and Recreation
Shadow Lawn
FCAC Head Start
Virginia State Health Department
Magistrates’ Office

If Option 1 is approved, the following additional departments would be affected:

Agricultural Development Department
Virginia Cooperative Extension
Warrenton-Fauquier Airport
Adult Court Services
Fleet Maintenance

 

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