WHEREAS, Poplar Springs, LC, owner and applicant, is seeking to renew and amend existing Special Exception permits that were approved by the Fauquier County Board of Supervisors on September 8, 1999, on a parcel identified as 7902-81-0330-000; and

            WHEREAS, on September 11, 2008, the Board of Supervisors conducted a public hearing and considered written and oral testimony; and

            WHEREAS, the Board of Supervisors has determined that the application satisfies the standards of Zoning Ordinance Articles 5-006, 5-701, 5-702, 5-901, 5-906, 5-2001, 5-2002; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 11th day of September 2008, That SPEX08-CR-023, SPEX08-CR-024, and SPEX08-CR-025 be, and are hereby, approved, subject to the following conditions:

  1. This permit is specifically granted for the property as a whole and shall supersede the previously granted special exception permits issued on September 7, 1999.  These superseded Special Exception approvals include Section 3-309.5 (Outdoor Recreation – Camps, Recreation Grounds, Lodges and Resorts), 3-307.1 (Adaptive Use – Restaurant) and 3-320.7 (Sewage treatment system, disposal and water purification).
  2. Under this special exception, events for the resort shall be limited to the following:  arts and crafts shows; family reunions; wedding ceremonies and receptions and similar receptions; picnics, barbecues, and other similar activities such as corporate retreats; education seminars; and community-related arts, cultural, and educational activities.
  3. There shall be no more than one hundred thirty-five (135) suites in a total of 10-15 separate buildings as generally shown on the Conceptual Site Plan dated March 7, 2008, prepared by BDA Architects.
  4. The main dining room in the existing Manor House seating capacity shall not exceed one hundred (100) seats and the private dining room seating capacity will not exceed fifty (50) seats.
  5. Structures on the site shall be limited to those existing and those proposed on the Conceptual Site Plan dated March 7, 2008, prepared by BDA Architects including a total of 135 suites, 6 tennis courts, spa building 12,500 square feet, outdoor pool expansion, 4 hole pitch practice golf facility, and 300 square foot greenhouse. 
  6. Proper setbacks shall be maintained from all existing drainfield areas and septic components currently in use.  If development is proposed which will impact any reserve area or other certified site for future expansion, new drainfield sites are required to be identified and approved.  Any expansion of facilities on the property which will result in increased wastewater flows shall require design by a Professional Engineer and be subject to Health Department approval.
  7. The applicant shall maintain at all times occupancy permits for all dwellings and guest units, Health Department approval and proof that State fire codes are met.
  8. To minimize adverse impacts on the surrounding rural Village of Casanova and adjacent rural roadways, the applicant shall offer patrons/clients either van or limousine service to the facility and take other measures to minimize the number of auto trips to the site.
  9. Amplified sound shall not exceed 60 decibels at the lot line.
  10. Due to substantial inputs of fertilizers and water to maintain turf systems, runoff from the golf course shall be treated with Best Management Practices (BMP) to minimize the high potential of nutrient runoff into downstream receiving channels.
  11. No fill shall be permitted within the FEMA regulated floodplain without a special exception approval in accordance with the Fauquier County Zoning Ordinance.
  12. Each phase of the site plan shall be required to meet the State and local BMP/stormwater management design criteria.  A stormwater management plan prepared by a professional in adherence to all minimum standards and requirements pertaining to the practice shall be required with first submission of the site plan. (Fauquier County Design Standards Manual (FCDSM) 203.2 #2 and A204.2.2)
  13. Where hydric soils have been identified by the soil report within the project site, a jurisdictional determination by the US Army Corps of Engineers shall be required prior to site plan approval.  The applicant shall assure that all applicable environmental permits have been acquired for the project prior to approval of the final plan. (FCDSM 201.8 #4)
  14. All receiving channels shall be checked for adequacy in accordance with the Virginia Erosion and Sediment Control Handbook Minimum Standard #19.  All culverts shall be designed to convey the 10-year storm event. (FCDSM 201.8 #3)
  15. No structure associated with the resort or any athletic facility shall be located closer than 100 feet to any lot line.
  16. Any expansion of the resort or related activities shall be prohibited in the Village Zoning District.
  17. The Poplar Springs Inn shall employ sufficient persons to facilitate the parking of vehicles, to keep track of the number of attendees, and to control those in attendance.
  18. All on-site parking, entrances, and physical improvements shall comply with the County’s site plan regulations.  Entrances shall comply with VDOT requirements.
  19. All lighting shall comply with the County’s lighting ordinance. 
  20. No less than two of the six future tennis courts shall be constructed with a permeable surface. 
  21. There shall be no construction within thirty-five (35) feet of the floodplain, and no trees shall be removed within one hundred (100) feet of the floodplain.
  22. The existing sewage treatment facility shall be brought into compliance before any new construction permits can be issued for the site. 
  23. The existing entrance shall be evaluated with each site plan, and information shall be submitted with each site plan showing the amount of traffic to the facility.  The entrance shall be upgraded to accommodate additional traffic when warranted by VDOT.

A Copy Teste


 Paul S. McCulla
Clerk to the Board of Supervisors

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