PUBLIC HEARING AGENDA REQUEST

Department, Organization or                                                                Board of Supervisors

Person Making Request                                                                              Meeting Date:

Finance Committee                                                                                  September 15, 2003

Staff Lead:                                                                                                     Department:

Bryan Tippie, Director                                                                                 Budget Office

Topic: 

A Resolution to Amend the FY 2003 Adopted Budget in the Amount of $916,687 and the FY 2004 Adopted Budget in the Amount of $1,199,151.08

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget.  Various budget related issues in the amount of $716,687 in appropriations and $200,000 in transfers for FY 2003 and $1,070,348.08 in appropriations and $128,803 in transfers for FY 2004, totaling $2,115,838.08, have been identified for consideration. 

The following budget related issues subject to the public hearing have been reviewed and recommended for approval by the Finance Committee or identified by the Board of Supervisors as part of the FY 2003 and FY 2004 Budget process.   

Amount Source of Funds Issue

 

 

 

FY 2003

 

 

$75,324

 Court Fees

Courtroom Security – Sheriff’s Office (S.O.)

$13,938

Donations, Ticket Sales

Special Events – Agriculture Department

$147,425

Utility Fund

Debt Service Interest – Budget Office

$400,000

General Fund Contribution

Botha Project – Budget Office

$80,000

Federal Funds, Sales, & Fund Balance

Food Nutrition – School Division

$200,000

CIP Fund (Transfer)

Internal Project Adjustment

 

FY 2004

 

 

$6,812

Carryover – Fund Balance

Federal Local Law Enforcement Block Grant – S.O.

$10,954

Carryover – Fund Balance

State Forfeited Asset Sharing Program – S.O.

$10,964

State Funds

Foster Parent Training Grant – Social Services

 

$10,822

Federal Funds

Emergency Operations Planning Grant – Fire and Emergency Services

$6,796.08

Capital Fund

Main Library Painting - Library

$24,000

Carryover – Fund Balance

GASB-34 – Finance Department

$1,000,000

Carryover – Fund Balance

Contingency Reserve – Budget Office

$51,803

Capital Improvements Fund (Transfer)

Coleman Elementary HVAC - Schools

$77,000

School Construction Reserve (Transfer)

Roof Projects – Schools


$2,115,838.08

 

TOTAL

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis: 

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request: 

Agriculture Development Office
Budget Office
Capital Improvements Program (CIP)
Library
Northern Sports Complex
School Division
Sheriff’s Office
Social Services
Fire and Emergency Services


RESOLUTION

A RESOLUTION TO AMEND THE 

 FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $916,687 AND THE  FY 2004 ADOPTED BUDGET IN THE AMOUNT OF $1,199,151.08

             WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

            WHEREAS, on March 25, 2002, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget and on March 25, 2003, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2004 Budget; and

            WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

                WHEREAS, the Finance Committee has recommended FY 2003 budget adjustments of $916,687 and FY 2004 budget adjustments of $1,199,151.08 for the purposes set forth below; and

            WHEREAS, on September 15, 2003 , a public hearing was held; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 15th day of September 2003, That the FY 2003 Budget be, and is hereby, amended in the amount of $716,687 in appropriations and $200,000 in transfers, and the FY 2004 Budget be, and is hereby, amended in the amount of $1,070,348.08 in appropriations and $128,803 in transfers, totaling $2,115,838.08, as follows:

 

 

 

FROM

 

 

 

 

 

TO

 

 

 

Source

 

Code

 

Amount

 

Department

 

Code

 

Amount

 

FY 2003

 

 

 

 

 

 

 

 

 

 

Security Fees

 

3-100-0161300-0001

 

$75,324

 

Sheriff’s Office

 

4-100-031200-1302

 

$75,324

 

Donations, Ticket Sales

 

3-100-189300-0091-000-000-001

3-100-189300-0092-000-000-001

3-100-189300-0091-000-000-002

3-100-189300-0091-000-000-003

3-100-189300-0016-000-000-004

3-100-189300-0091-000-000-004

 

$1,010

$5,904

$3,160

$2,888

$425

$551

 

Agriculture

 

4-100-81800-3160-000-000-001

4-100-81800-5420-000-000-001

4-100-81800-6002-000-000-001

4-100-81800-3160-000-000-002

4-100-81800-3500-000-000-002

4-100-81800-3600-000-000-002

4-100-81800-3160-000-000-003

4-100-81800-3600-000-000-003

4-100-81800-6011-000-000-003

 

$5,636

$500

$1,229

$218

$569

$4,473

$807

$125

$381

 

Utility Fund  Prior Year Balance

 

 

3-310-419000-0010

 

$147,425

 

Budget - New Baltimore Sewer

 

4-310-095200-9120

 

$147,425

 

General Fund – Contribution

 

 

4-100-081600-5656

 

$400,000

 

Budget – Botha

 

4-310-TBD

 

 

$400,000

Federal Funds, Sales & Fund Balance

 

 

3-207-332000-0013

3-207-164200-0010

3-207-419000-0010

 

$30,000

$42,000

$8,000

 

 

Food Nutrition – Schools

 

4-207-65100-6002-900-000-000

4-207-65100-1193-900-000-000

 

$63,000

$17,000

CIP (Transfer)

 

4-302-94721-8215

 

$200,000

 

 

Internal Project Adjustment

 

4-302-94721-3160

 

$200,000

FY 2004

 

 

 

 

 

 

 

 

 

 

Carryover – Fund Balance

 

 

3-100-419000-0010

 

$6,812

 

Sheriff’s Office

 

 

4-100-031262-1201

 

$6,812

 

Carryover – Fund Balance

 

3-100-419000-0010

 

 

$10,954

 

Sheriff’s Office

 

 

4-100-031240-8201

 

$10,954

 

State Funds

 

3-100-24100-0050

 

$10,964

 

Social Services

 

4-100-053155-1101

 

$10,964

 

 

 

 

 

 

 

 

 

 

 

 

 

Federal Funds

 

3-270-331000-0060

 

$10,822

 

Fire & Emergency Services

 

 

4-270-32420-3130

 

$10,822

 

 

CIP

 

4-302-94407-8215

4-302-94109-8212

 

$6,172.57

$623.51

 

 

Library

 

4-100-073100-3310

4-100-073100-6050

 

$6,172.57

$623.51

 

Carryover – Fund Balance

 

 

3-100-419000-0010

 

$24,000

 

Finance – GASB-34

 

4-100-012240-3120

 

$24,000

 

Carryover – Fund Balance

 

3-100-419000-0010

 

$1,000,000

 

Budget – Contingency Reserve

 

 

4-100-091400-9618

 

$1,000,000

CIP

 

4-302-94625-9999

 

$51,803

 

Schools – HVAC

 

4-302-94655-8210

 

$51,803

 

CIP

 

4-302-91400-0205

 

$77,000

 

Schools – Roofs

 

4-302-94654-8215

 

$77,000

 

TOTAL

 

 

 

$2,115,838.08

 

 

 

 

 

$2,115,838.08