Mr. Anthony I. Hooper
Recommendation for Approval of Motorola Detailed Design
Dear Mr. Hooper:
Motorola conducted the first “Contract Design
Review” (CDR) on July 1, 2002, and then followed up with a second
meeting on July 25, 2002. (Note
that Motorola has changed the title of this activity from “Detailed
Design Review”, referenced in the contract between the County and
Motorola, to “Contract Design Review”.
In this context they are one and the same.)
Both design review meetings were held in Warrenton, and included
attendees from the various governmental departments and agencies in
Fauquier County and the Town of Warrenton, in addition to the core
members of the project team. Subsequent to the meetings in Warrenton, representatives from
CTA and the County met with Motorola’s project team in our Lynchburg
office to review deficiencies in the CDR package and to make plans for
We have completed our review of the revised
documentation submitted by Motorola, and find that they have responded
to all of our requests for modification.
These additions and corrections to the CDR documentation are
acceptable. CTA therefore recommends that the County approve the Contract
Design Review. This
recommendation is conditioned on our receipt and approval of requested
changes and revisions to the draft schedule, which we expect to receive
by close-of-business on September 12.
In addition to drawings, figures, tables and other
engineering data, the CDR documentation contains narrative descriptive
material that we would normally expect to encounter in proposals.
While we have reviewed the narrative material in general, we note
for the record that nothing contained in this material shall constitute
a change in terms or conditions of the contract documents, nor is our
recommendation for approval of this document a waiver of any stipulation
contained in the technical specifications.
Any conflict between this CDR document and the contract
documents, including the specifications, is inadvertent and shall be
resolved in favor of the contract documents.
Furthermore, approval of the CDR does not in of
itself constitute “notice to proceed” with any manufacturing or
construction activities. Nor
does this action relieve Motorola of its responsibilities to deliver
additional details of its design required by the contract and
Mr. Anthony I. Hooper
Please don’t hesitate to contact me if you have any
questions concerning this matter.
Kenneth A. Ballard, Ph.D.
cc: Nelson C. Davis (Motorola)