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Solid Waste and Recycling
Equipment:
The County currently owns
five compactors located at convenience sites. The balance
of the equipment used for the County’s waste and recycling
collection services are rented from the current contractor.
The County received bids for equipment that provide the
option to either purchase or lease the collection
equipment. Attached are charts that illustrate the
equipment recommendations for each site. Site constraints
that impact the ability to empty containers and to provide
for the best traffic flow for citizens using the site are
the determining factor on which equipment is utilized.
Two bids were received to
purchase equipment and three bids to lease equipment.
Comparing the low purchase option to the low lease option
(attached) it appears that the purchase option will result
in a payback period of 2-4 years. Since a compactor can be
expected to last 10+ years and containers 15+ years, it
makes long term financial sense to purchase this equipment.
In addition to the acquisition costs associated with the
purchase option, there will be periodic maintenance expenses
that will be provided by existing employees and periodic
contractual repairs (welding).
Based on the significant
long term cost savings, its recommended that the County
purchase the needed collection equipment.
Hauling Contract
The County contract with ERO
expires on Novemeber 15, 2005. A detailed request for
proposals was prepared to provide waste and recyclable
material hauling services from the convenience sites, the
School system and other County buildings. In addition,
offerors were requested to provide equipment prices for the
County to consider renting, lease purchase, or outright
purchase. The request for proposals was released on August
31, 2005, a mandatory pre-proposal meeting held on September
8th, a tour of the sites offered on September 14th,
and proposals received on September 29th. A
committee of County and School staff interviewed all four
firms that responded to the request and negotiations were
conducted with the top offerors.
The proposed service
provides a number of changes from the current agreement
including:
▪ comprehensive equipment
pricing to allow the County option to purchase or rent
containers
from the hauler or
directly from an equipment distributor
▪ procuring recycling
processing services (purchasing of recyclable materials) in
a separate
procurement to maximize
County revenue
▪ County staff hauling from
Corral Farm convenience center to increase collection
capacity
▪ replacing open top (loose)
containers with compactors to add collection capacity,
minimize the
total number of hauls,
minimize hauling during public hours, and to
reduce/eliminate site closures
▪ standardizing public
access to containers at 48 inches for compactors, and 5 feet
for open-top and
closed-top containers
▪ standardizing recycling
services at all sites including newspaper, cardboard,
plastic, glass, cans,
mixed paper and metal
▪ standardizing bulk waste
collection services at all convenience centers
Upon completing interviews
and negotiations with the top firms, the selection committee
determined that Potomac Disposal Services was the top-ranked
firm to provide services to both the County and the School
System. The recommended service includes providing 5
roll-off trucks and 2 front-end loaders which will allow
most hauling during non-public service hours. After
evaluating equipment rental versus purchase pricing, it was
determined that the County would benefit financially to
purchase equipment directly from an equipment distributor
through a separate procurement.
The approximate annual price
of the recommended agreement is $600,000, as shown below:
Convenience Centers
(excludes waste hauling at Corral Farm) - $500,000
▪ 2,000 waste pulls x
$200/pull = $400,000
▪ 300 recycling pulls to
processor x $210/pull = $63,000
▪ 200 recycling pulls to
Corral Farm x $175/pull = $35,000
School System
- $65,000
▪ Waste hauling (front-load
& compactor service) = $35,000
▪ Recycling hauling =
$30,000
Other County Locations
(General Services, Parks & Recreation, Hospital Hill, Jail)
- $35,000
▪ Waste hauling = $30,000
▪ Recycling hauling = $5,000
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