AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Raymond E. Graham, Chairman, Cedar Run District Supervisor

October 13, 2005

Staff Lead:

Department: 

Anthony I. Hooper, Deputy County Administrator

County Administration

Topic: 

A Resolution to Award a Contract for the Purchase of Solid Waste and Recycling Equipment

Topic Description:

The County currently owns five compactors located at convenience sites.  The balance of the equipment used for the County’s waste and recycling collection services are rented from the current contractor.  The County received bids for equipment that provide the option to either purchase or lease the collection equipment.  Attached are charts that illustrate the equipment recommendations for each site.  Site constraints that impact the ability to empty containers and to provide for the best traffic flow for citizens using the site are the determining factor on which equipment is utilized. 

 

Two bids were received to purchase equipment and three bids to lease equipment.  Comparing the low purchase option to the low lease option (attached) it appears that the purchase option will result in a payback period of 2-4 years.  Since a compactor can be expected to last 10+ years and containers  15+ years, it makes long term financial sense to purchase this equipment.  In addition to the acquisition costs associated with the purchase option, there will be periodic maintenance expenses that will be provided by existing employees and periodic contractual repairs (welding).

 

Based on the significant long term cost savings, its recommended that the County purchase the needed collection equipment.

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funds from Construction and Demolition Debris revenues are available to purchase the equipment.

 

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Collection equipment would be provided for all County departments and agencies.

 

 


 

RESOLUTION

 

A RESOLUTION TO AWARD A CONTRACT FOR THE PURCHASE OF SOLID WASTE AND RECYCLING EQUIPMENT

 

            WHEREAS, on November 15, 2005, the current solid waste and collection hauling contract ends; and

           

            WHEREAS, an Invitation to Bid for solid waste and recycling collection equipment was advertised on August 31, 2005 to allow comparison of purchasing and renting equipment; and

 

WHEREAS, in response two firms submitted bids offering the requested equipment; and

 

WHEREAS, it was determined that Fauquier County benefits financially in the long run by purchasing solid waste equipment directly from an equipment distributor rather than continuing to rent the equipment; now, therefore, be it

 

            RESOLVED by the Fauquier County Board of Supervisors on this 13th day of October 2005, That the County Administrator be, and is hereby, authorized to execute a contract with Mid-Atlantic Waste Systems to Purchase the needed collection equipment at the quoted bid amount for an amount not to exceed $700,000.