AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Finance Committee

October 14, 2004

Staff Lead:

Department: 

Bryan Tippie

Budget Office

Topic: 

Memorandum of Understanding (MOU) with Lord Fairfax Community College (LFCC) on Construction Funding

Topic Description:

LFCC is seeking a funding MOU with eight supporting jurisdictions on site development costs of future LFCC construction.  These jurisdictions are the counties of Clarke, Fauquier, Frederick, Page, Rappahannock, Shenandoah, Warren and the City of Winchester.  The MOU is based on a one college concept with each jurisdiction funding a proportionate share of the costs determined by student enrollment.  This includes construction projects at both the Middletown and Warrenton campuses.  Support for the projects will include a combination of State and prorated local funding.  The attached resolution reflects support of this MOU subject to a similar agreement between LFCC and the other seven jurisdictions.  A synopsis of the projects planned for construction through FY 2010 is also attached.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Based on the planned support of $200 per full time equivalent student beginning in  FY 2005,  the annual recurring impact would be approximately $155,000. 

 

 

Identify any other Departments, Organizations or Individuals That Would be Affected by This Request:

None

RESOLUTION

 

A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) WITH LORD FAIRFAX COMMUNITY COLLEGE (LFCC) ON CONSTRUCTION FUNDING

 

            WHEREAS, LFCC provides local college level educational opportunities for citizens of Fauquier County; and

 

            WHEREAS, LFCC has indicated that student enrollment continues to increase each year requiring expansion of LFCC facilities; and

 

            WHEREAS, LFCC is requesting proportional local funding support from eight jurisdictions (Counties of Clarke, Fauquier, Frederick, Page, Rappahannock, Shenandoah, Warren and the City of Winchester) for site preparation beyond five feet of future State funded construction projects at either the Middletown or Warrenton campuses; and

 

            WHEREAS, the amount of Fauquier County support would be $200 per full time equivalent County LFCC student annually beginning in FY 2005; and

 

            WHEREAS, a Memorandum of Understanding (MOU) has been prepared outlining an agreement with LFCC on funding support for site development of State funded new construction which would become effective when all eight supporting jurisdictions sign similar MOUs; and

 

            WHEREAS, the Board of Supervisors discussed this issue during a May 19, 2003 work session and indicated possible funding support if the eight jurisdictions agreed to proportional support of all LFCC construction projects; now, therefore, be it

 

            RESOLVED by the Fauquier County Board of Supervisors this 14th day of October 2004, That the attached LFCC Construction Funding MOU is approved and the Board Chairman is hereby authorized to sign the attached document.

 


 

MEMORANDUM OF UNDERSTANDING

BETWEEN

LORD FAIRFAX COMMUNITY COLLEGE

AND

FAUQUIER COUNTY, VIRGINIA

 

 

            Whereas the Commonwealth of Virginia agrees to build and equip buildings necessary to support the mission and vision of the College.  According to the Virginia Community College System (VCCS) policy 10.0.1.0.2 Funding, Construction, and Maintenance of Site Development:

 

 

            Expenditures for … site preparation beyond five feet from a building …shall be made only from appropriated Trust and Agency funds, including local government allocations or appropriations… Prior to the awarding of contract, or modifications to an existing contract…such non-general funds…must be on deposit either in the State Treasury in local college accounts under the control of the local college board as authorized by the State Board for Community Colleges.

 

 

            Whereas Fauquier County, one of the eight supporting jurisdictions, agrees to fund requirements for site development of future Lord Fairfax Community College state funded buildings at either campus.  The proportionate share for each of the eight jurisdictions will be based upon the jurisdiction’s full time equivalent enrolled student headcount as a percentage of total College jurisdictional headcount.

 

 

            Whereas Fauquier County’s share of construction cost is $200 per full time equivalent County student enrolled beginning in FY 2005 and becomes effective when the other seven supporting jurisdictions approve similar Memorandum’s of Understanding.

 

 

Whereas the Lord Fairfax Community College President will, at least annually, provide the Fauquier County Board of Supervisors an update of the College’s construction projects.

 

 

Authorized signature:                                                                 Authorized signature:

 

 

 

 

_________________________                                              _________________________

Lord Fairfax Community College                                              Fauquier County

John J. Sygielski, President                                                       Board of Supervisors

                                                                                                Harry Atherton, Chairman