PUBLIC HEARING AGENDA REQUEST

Sponsor:                                                                 Board of Supervisors Meeting Date:

Finance Committee                                                                                    October 20, 2003

Staff Lead:                                                                                                     Department:

Bryan Tippie, Director                                                                         Budget Office

Topic: 

A Resolution to Amend the FY 2003 Adopted Budget in the Amount of $763,864.73 and the FY 2004 Adopted Budget in the Amount of $923,166.79

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget.  Various budget related issues in the amount of $763,864.73 in appropriations for FY 2003 and $739,287.25 in appropriations and $183,879.54 in transfers for FY 2004, totaling $1,687,031.52, have been identified for consideration. 

The following budget related issues subject to the public hearing have been reviewed and recommended for approval by the Finance Committee or identified by the Board of Supervisors as part of the FY 2003 and FY 2004 Budget process.   

Amount Source of Funds Issue

 

 

 

FY 2003

 

 

$763,864.73

Capital Improvement Program (CIP), School Operating Budget

Textbooks – School Division

 

FY 2004

 

 

$1,640

Federal Funds

Share of Forfeiture Proceeds – DEA – Sheriff’s Office (SO)

$8,950

Insurance Recovery

Wrecked Vehicle – SO

$28,829

Carryover - Fund Balance

West Nile Virus Education – VPI Extension Office

$50,000

State Funds

Counseling Academic Parenting Services (CAPS) Grant – School Division

$3,917

Federal Funds

Sliver Grant – School Division

$11,915

Insurance Recovery

Liberty High School Fence – School Division

$3,500

Donation

Fauquier Technology Alliance – School Division

 

$317,901

Capital Fund

Textbook Fund – School Division

$1,879

Carryover - Fund Balance

Quality Initiative State Grant – Social Services

$14,448

Carryover – Fund Balance

Gain Sharing Initiatives – Human Resources and Budget Office

$126,241.25

CIP, Schools Operating Budget

Textbook Fund – School Division

$117,904

Fees

Positions:  Part Time Temporary (PTT) to Full Time Permanent (FTP) Engineer, PTT to FTP Office Associate II, and FTP Office Manager – Community Development

$22,163

Fees

FTP Accounting Clerk Position – Clerk of Circuit Court

$30,000

Contingency Reserve

Application Enhancements to Financial System and Tax Municipal Software – Information Technology

$5,250

Contingency Reserve – Transfer

New Lease Agreement – Adult Court Services

$5,057.54

Capital Fund – Transfer

Completed Projects Funding Residual to Current Projects  - School Division

$10,641

Contingency Reserve - Transfer

County Match for State Funds – Public Health

$162,931

CIP - Transfer

Bus Replacement – School Division

$1,687,031.52

 

TOTAL

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis: 

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request: 

Adult Court Services
Budget Office
Clerk of Circuit Court
Community Development
Human Resources
Information Technology
Public Health
School Division
Sheriff’s Office
Social Services
VPI Extension Office

RESOLUTION

A RESOLUTION TO AMEND THE 
FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $763,864.73 AND THE
FY 2004 ADOPTED BUDGET IN THE AMOUNT OF $923,166.79

            WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

            WHEREAS, on March 25, 2002, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget and on March 25, 2003, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2004 Budget; and

            WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

                WHEREAS, the Finance Committee has recommended FY 2003 budget adjustments of $763,864.73 and FY 2004 budget adjustments of $923,166.79 for the purposes set forth below; and

            WHEREAS, on October 20, 2003 , a public hearing was held; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 20th day of October 2003, That the FY 2003 Budget be, and is hereby, amended in the amount of $763,864.73 in appropriations, and the FY 2004 Budget be, and is hereby, amended in the amount of $739,287.25 in appropriations and $183,879.54 in transfers, totaling $1,687,031.52, as follows:

 

 

 

FROM

 

 

 

 

 

TO

 

 

 

Source

 

Code

 

Amount

 

Department

 

Code

 

Amount

 

FY 2003

 

 

 

 

 

 

 

 

 

 

 

State and Local Funds

 

4-302-84620-8208

4-205-61100-6018-200-001-000

4-205-61100-6018-300-001-000

 

 

$462,140.73

$130,250

$171,474

 

School Division

 

4-206-61100-6020

 

$763,864.73

 

 

FY 2004

 

 

 

 

 

 

 

 

 

 

 

Federal Funds

 

 

3-100-331000-0040

 

$1,640

 

Sheriff’s Office

 

4-100-31230-8201

 

$1,640

 

 

Insurance Recovery

 

 

3-100-411000-0010

 

$8,950

 

Sheriff’s Office

 

4-302-80301-8205

 

 

$8,950

 

Carryover – Fund Balance

 

 

3-100-419000-0010

 

$28,829

 

 

VPI Extension Office

 

4-100-83100-6004

 

$28,829

 

State Funds

 

3-205-242000-0050

 

$50,000

 

 

School Division

 

4-205-61223-1120-300-100

4-205-61223-2100-300-100

4-205-61223-2720-300-100

4-205-61223-3160-300-100

4-205-61223-5540-300-100

 

 

$29,600

$2,279

$80

$17,500

$541

 

Federal Funds

 

3-205-332000-0031

 

$3,917

 

School Division

 

4-205-61122-6013-200-200

 

 

$3,917

 

Insurance Reimbursement

 

 

3-205-189910-0040

 

$11,915

 

School Division

 

 

4-205-64200-3160-900-000

 

$11,915

 

 

Donation

 

3-205-189903-0001

 

 

$3,500

 

School Division

 

 

4-205-62140-3320-900-000

 

$3,500

 

 

CIP

 

4-302-94620-8208

 

$317,901

 

School Division

 

4-206-61100-6020

 

$317,901

 

 

 

 

 

 

 

 

 

 

 

 

 

Carryover – Fund Balance

 

3-100-419000-0010

 

$1,879

 

Social Services

 

 

4-100-53190-3161

 

$1,879

 

 

Carryover – Fund Balance

 

3-100-419000-0010

 

$14,448

 

 

Human Resources

Budget Office

 

4-100-12600-6030

4-100-12600-6047

4-100-12600-6011

4-100-12840-6047

 

$3,010

$8,029

$385

$3,024

 

 

Textbook – Fund Balance

 

 

3-206-419000-0010

 

$126,241.25

 

School Division

 

4-206-61100-6020

 

$126,241.25

 

Community Development Fees

 

 

3-100-133000-0043

 

117,904

 

Community Development

 

 

4-100-812000-1101

4-100-812000-2100

4-100-812000-2210

4-100-812000-2310

4-100-812000-2400

4-100-812000-6047

4-100-812000-6050

 

$81,792

$6,257

$7,443

$10,692

$720

$6,500

$4,500

 

Excess Fees

 

3-100-160100-0002

 

$22,163

 

Clerk of Circuit Court

 

4-100-21600-1101

4-100-21600-2100

4-100-21600-2210

4-100-21600-2310

4-100-21600-2400

 

 

$16,200

$1,272

$1,474

$3,074

$143

 

Contingency Reserve

 

4-100-091400-9999

 

$30,000

 

Information Technology

 

4-302-94107-6025-000-000-001

 

 

$30,000

 

Contingency Reserve – Transfer

 

4-100-091400-9999

 

$5,250

 

Adult Court Services

 

4-100-21720-5420

4-100-21720-5110

 

$2,250

$3,000

 

School Capital Accounts - Transfer

 

4-302-85602-8210

4-302-85603-8210

4-302-85603-8215

4-302-85605-8210

4-302-94602-8207

4-302-94605-8210

4-302-94615-8215

4-302-94620-8100

4-302-94650-8215

 

 

$5,057.54

 

School Division

 

4-302-85301-8215

4-302-94680-9301

 

$5,057.16

$.38

Contingency Reserve – Transfer

 

 

4-100-091400-9999

 

$10,641

 

Public Health

 

4-100-51100-5610

 

$10,641

Middle School Reserve - Transfer

 

4-302-91400-0205

 

 

$162,931

 

School Division

 

4-302-94630-8205

 

$162,931

TOTAL

 

 

 

$1,687,031.52

 

 

 

 

 

$1,687,031.52