CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Personnel Committee

October 20, 2003

Staff Lead:

Department: 

Francine Bouldin, Director

Human Resources

Topic: 

A Resolution Authorizing the Conversion of a Part-time Temporary Engineer and Part-time Temporary Office Associate II to Full-time Permanent Positions and the Addition of an Office Manager Position

Topic Description:

The Department of Community Development is in the process of restructuring and adjusting operations due to:  

  1. the relocation of the Planning Division to the Warren Green Building and the required establishment of effective and seamless staffing coordination with the Technical and Zoning, Permitting & Inspections Divisions for the requisite and expected improved public service;
  1. the continued need to meet the established regulation and ordinance action deadlines for increased building plan and land development applications, as well as daily permit and inspection volumes;
  1. the need to achieve established Balanced Scorecard tasks and measures, as well as Board of Supervisors and Planning Commission directed and established projects; and the
  1. Board of Supervisors stated objective of establishing a more property owner/applicant responsive, predictable application review/approval process, with easy access to referral comments, as well as fewer resubmissions.       

 

In order to meet these needs, the departmentís part-time temporary Engineer positions meets with applicants on the more complex construction plans/site plans, reviews all variety of plan applications, conducts problem solving site inspections for reported drainage and addresses other associated construction issues.  The Department has found that to improve Technical Division service, communications, plan review and response capabilities, the existing part-time temporary Engineer position needs to become a full-time permanent position.  

The part-time temporary Office Associate II position greets all incoming visitors/citizens, helps the public and developers with counter questions, answers incoming telephone calls, takes messages and assures responses, and assists with Planning Commission agendas and other associated assignments.  The position assists developers and citizens with understanding application requirements and answers questions through use of the Departmentís web page and the information provided regarding applications, forms, the comprehensive plan and other associated topics.  The position has become essential and has removed demands placed on the professional staff.  It is requested that this position become full-time permanent as well.  

The Department is relocating the Planning Division to the Warren Green Building.  This division currently includes 6 planners, an Office Associate III and a part-time employee.  An Office Manager position is needed to ensure adequate clerical supervision, record keeping, and service to the incoming public, as well as land development application processing/coordination and file management.  Accordingly, a request is made to the Board of Supervisors for the addition of a full-time permanent Office Manager position.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

The financing method for the requested positions will be through land development fee revenues.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

N/A