CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Harry F. Atherton, Chairman, Marshall District Supervisor

November 8, 2007

Staff Lead:

Department: 

Denise Harris, Water Resource Management Program Manager

County Administration

Topic: 

A Resolution to Authorize an Increase of Contract #63-05smc, with Emery & Garrett Groundwater, Inc., by the Amount of $250,000.00, as Appropriated in the Adopted Fauquier County FY2008 Budget, for the Continuation of Geophysical Surveys and Exploratory Drilling, Hydrogeologic Assessments of Sensitive Groundwater Development Protection Areas, and Groundwater Testing for Yield and Quality

Topic Description:

Emery & Garrett Groundwater, Inc. (EGGI) of Meredith, New Hampshire, has provided a proposal dated March 5, 2007, attached for reference, which provides a plan and budget for the continuation of Geophysical Surveys and Exploratory Drilling in the New Baltimore Service District, Hydrogeologic Assessments of Sensitive Groundwater Development Protection Areas in Bealeton, Warrenton, and Remington Service Districts, and Groundwater Testing for Yield and Quality in New Baltimore Service District. On February 26, 2005, EGGI was awarded a contract for Water Resource Management Plan & Consultant Services as a result of Request For Proposals (RFP) #63-05sm, released January 6, 2005.  Seven (7) proposals were received and evaluated as a result of the RFP, and a contract was negotiated and awarded in a not-to-exceed amount of $72,000 to EGGI as the top-ranked firm.  Modification #1 for $5,500 was issued in May 2005, resulting in a revised contract total of $77,500. On September 14, 2006, Modification #2 for $250,000 for groundwater exploration and development investigations in the New Baltimore Service District, as well as a plan to initiate groundwater investigations within the Marshall Service District, both efforts are a result of recent Board of Supervisors’ directives, was authorized by the Board of Supervisors. 

Per Procurement Policy Section 4.1.15, no fixed-price contract may be increased by more than 25% of the contract or $50,000, whichever is greater, without the advance written approval of the Board of Supervisors.  The attached resolution approves and authorizes an increase of $250,000 to EGGI, Contract #63-05smc, to include FY 2008-2009 the continuation of Geophysical Surveys and Exploratory Drilling in the New Baltimore Service District, Hydrogeologic Assessments of Sensitive Groundwater Development Protection Areas in Bealeton, Warrenton, and Remington Service Districts, and Groundwater Testing for Yield and Quality in New Baltimore Service District per EGGI’s proposal dated March 5, 2007.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funding for this increase was appropriated in the FY 2008 budget.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Fauquier County Water and Sanitation Authority

Department of Community Development

Attachment:

EGGI proposal dated March 5, 2007