WORK SESSION AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date:

William G. Downey, Scott District Supervisor

November 10, 2004

Staff Lead:

Department:

Janice Bourne, Director

Finance

 

Topic:

 

Presentation by the Fauquier County Public Schools Requesting That Additional Funding for the Renovation of Claude Thompson Elementary School (CTES) be Included in the Fiscal Year 2005 Capital Improvement Program

Topic Description:

 

As early as June 2000, the School Board deliberated on needed renovations to Northwestern Elementary School (subsequently renamed Claude Thompson Elementary School).  In April 2001, the School Board approved the renovation of the school, including the conversion to (1) accommodate kindergarten through fifth grade, and (2) meet American Disabilities Act (ADA) requirements.  In Fiscal Year 2003, the project was approved by the Board of Supervisors as part of the Fiscal Year 2004–2008 Capital Improvement Program (CIP) in the amount of $3,144,000.  The project was approved for funding in two phases of $1,572,000 each for fiscal years 2004 and 2005.  In November 2003, bonds for the first phase were issued.

 

As the School Board undertook the project, it contracted with the firm of Rodriguez, Ripley, Maddux, Motley Architects to provide an estimated project budget.  In May 2004, the firm submitted an estimate of $8,043,000, which significantly exceeded expectations.  The high cost of the project resulted from an escalation in costs, a more realistic assessment of facility needs, and revisions in instructional needs.  In June 2004, the School Board reviewed various options regarding the future of Claude Thompson Elementary School.  The School Board also provided the community an opportunity to express its views by holding two community forums. 

 

Even as the extent of the renovation was being reviewed, health and safety concerns, specifically related to a failed water system, required the School Board to close the school for the School Year 2004-05 to initiate improvements.  To temporarily accommodate the Claude Thompson Elementary School students, leased modular classrooms were added at Coleman Elementary School at a cost of $465,000.

 

After review of the options and consideration of the overwhelming public support, on September 13, 2004, the School Board approved the renovation of Claude Thompson Elementary School to provide kindergarten through fifth grade instruction.  To reduce the cost of the project, the School Board reviewed and modified the concept plan, decreasing the project costs to $6,794,000.  However, this cost still exceeds the approved budget by $3,650,000.  On October 25, 2004, the School Board approved the attached resolution, requesting additional funding in the amount of $3,650,000 to support the renovation of Claude Thompson Elementary School.

 

Requested Action of the Board of Supervisors:

 

Conduct a work session.

 

Financial Impacts Analysis:

 

Capital Improvement Program (CIP) approved funding totals $3,144,000.  Additional funding requested in the CIP for Fiscal Year 2005 totals $3,650,000.  Debt service on the new request would not begin before Fiscal Year 2006.  Operating funds are required to cover the $465,000 cost of the leased modular classrooms, and $559,065 for furniture and equipment.

 

Identify any other Departments, Organizations or Individuals that would be affected by this request:

 

Fauquier County Budget Office

Fauquier County Treasurer’s Office

 

Attachments:

 

  1. School Board Resolution
  2. Capital Improvement Program Request Form