Board of Supervisors Meeting Date: 

Raymond E. Graham, Cedar Run District Supervisor

November 13, 2008

Staff Lead:


Kristen Slawter, Senior Planner

Community Development

Magisterial District:   
All Districts                                                                                                                   

Service District:
All Districts


A Resolution Updating the Fauquier County Proffer Policy for Residential Elements of Rezoning Applications to Add the Animal Shelter


Topic Description:

The Virginia Code authorizes high growth jurisdictions such as Fauquier County to accept cash proffers in association with rezonings.  Proffers are voluntary for developers.  Fauquier County developed a proffer policy to guide development considerations of proffers in 2002. The Board of Supervisors’ Proffer Policy requires a periodic review of the section associated with cash contributions per unit for residential rezoning applications.  The cash contribution guidelines were last updated in December 2005 and currently stand at $28,503 for a single-family detached unit.  The purpose of this agenda item is to amend the Proffer Policy to include a cash contribution amount for the Fauquier County Animal Shelter of Casanova, Virginia.

Table 1 shows the total cash proffers collected over the last four years for all agencies. 

Table 1: Total Cash Proffers Collected

(Fiscal Years 2005-08)









 Staff Analysis:

With the growing population, Fauquier County’s public services need to expand at times in order to maintain a certain level of service to the public, including libraries, schools, parks and recreation, emergency services, sheriff, and environmental services.  These facilities are already accounted for in the County’s Proffer Policy.  However, the Fauquier County Society for the Prevention of Cruelty to Animals (SPCA) is not included in the adopted Proffer Policy. 

The Fauquier County SPCA is a non-profit organization that provides a necessary public service.  The organization is self-described as “…a private, 501(c)(3) non-profit organization dedicated to providing a temporary refuge for stray, homeless and abandoned animals, and to place such animals in a caring, appropriate home whenever possible.”  On September 11, 2008 the Board of Supervisors passed a resolution authorizing the County Administrator to execute a memorandum of understanding with The Fauquier SPCA, Inc. concerning a donation to the SPCA on the order of $400,000 this fiscal year, with a possibility of $938,000 in total for the construction of a new intake building, according to County Administration.  Even though the SPCA is not a public agency, this County financial support justifies an update to the proffer policy.

The cash proffers are determined using a simple model that calculates the cost per residential unit to replace public capital in order to maintain an existing level of service.  Existing capital here is defined as land, building, vehicle and contents values.    The animal shelter’s existing capital is estimated at over $1.2 million. The Model also uses the capital costs of new facilities on a five year horizon.  The animal shelter has plans to build an addition to the existing building that will cost $1.4 million.  Using these figures, as well as County population and an average persons per household figure, the cash proffer for the shelter should be $128 per residential unit.



The Fauquier County Animal Shelter is located in Casanova, Virginia. 

Planning Commission Action:

The Planning Commission made a recommendation of approval (5-0) for this item on September 25, 2008. 


Requested Action of the Board of Supervisors:

Conduct a public hearing and consider adoption of the attached resolution.


Identify any other Departments, Organizations or Individuals that would be affected by this request:

The Fauquier SPCA, Inc.



Proffer Policy Draft

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