PUBLIC HEARING AGENDA REQUEST

Sponsor(s):

Board of Supervisors Meeting Date: 

Joe Winkelman, Vice-Chairman, Center District Supervisor

Sharon Grove McCamy, Lee District Supervisor

November 17, 2003

Staff Lead:

Department: 

Bryan Tippie, Director

Budget Office

Topic: 

FY 2004 Capital Improvements Program Revision - Volunteer Fire and Rescue Association

Topic Description:

For the past several years, the Fauquier County Fire and Rescue Association has been developing a Capital Improvements Program (CIP). The Association has now competed the first phase of this effort with a CIP plan for FY 2004.  At its August and October meetings the Association reviewed the recommendations of its CIP Committee. The following FY 2004 projects and amounts were approved by the Association for forwarding to the Board of Supervisors for its consideration:  

1. $2,000,000    Warrenton Volunteer Fire Company, Renovation. Primarily upgrade sleeping and administrative areas.  Funded by borrowing.
2. $25,000 Remington Volunteer Fire and Rescue Company, Roof Replacement.  Funded by cash.
3. $320,000 Remington Volunteer Fire and Rescue Company, Land Purchase. Placed as proffer action.  

Funding would be supported entirely from the Fire and Rescue Levy. With the addition of the Fire and Rescue Association’s FY 2003 fund balance, approximately $1.2 million in cash will be available for CIP projects.  In addition, the Association has budgeted funding which would support approximately $4 million in borrowing.

Requested Action of the Board of Supervisors: 

Conduct a public hearing and consider adoption of the attached resolution.

Financial Impacts Analysis:

Impact is shown above. The Fire and Rescue Association has funds available to support the requested amendment.

Identify any other Departments, Organizations or Individuals that would be affected by this request:  

Procurement  
Finance  
Budget Office  
Volunteer Fire and Rescue Association

RESOLUTION

A RESOLUTION TO AMEND THE FY 2004 - 2008 CAPITAL IMPROVEMENTS PROGRAM (CIP) FOR THE VOLUNTEER FIRE AND RESCUE ASSOCIATION  

WHEREAS, on March 25, 2003, the Board of Supervisors adopted the FY 2004 - 2008 CIP and revised it on November 17, 2003; and  

WHEREAS, Fauquier County Fire and Rescue Association has proposed $2,345,000 in CIP projects for FY 2004, which includes $2,000,000 for the renovation of the Warrenton Volunteer Fire Company facility, $25,000 for roof replacement at the Remington Volunteer Fire and Rescue Company facility and $320,000 for land purchase for the Remington Volunteer Fire and Rescue Company; and  

WHEREAS, the Fire and Rescue Association has sufficient cash and borrowing capability within its funding from the Fire and Rescue Levy; and  

WHEREAS, the Remington land purchase project would be included in the CIP and supported only through a proffer; and  

WHEREAS, the Fire and Rescue Association has requested to fund the Warrenton renovation project through borrowing and the Remington roof project by cash; and  

WHEREAS, a public hearing was held on the proposed amendment to solicit comments from Fauquier County citizens on including the Volunteer Fire and Rescue Association’s projects in the CIP; now, therefore, be it  

RESOLVED by the Fauquier County Board of Supervisors this 17^th day of November 2003, That  the FY 2004 - 2008 Capital Improvements Program be, and is hereby, amended as requested and that the necessary budget and financial actions take place to borrow $2,000,000 for the Warrenton Fire Company project and cash fund $25,000 for the Remington Fire and Rescue roof replacement project.