CONSENT AGENDA REQUEST

Department, Organization or                                               Board of Supervisors

Person Making Request:                                                        Meeting Date:

Finance Committee                                                             November 18, 2002

Staff Lead:                                                                                Department:

Bryan Tippie, Director                                                           Budget Office

Topic: 

A Resolution to Authorize a Public Hearing to Amend the FY 2003 Adopted Budget in the Amount of $1,689,333

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget.  Various budget related issues in the amount of $1,689,333 have been identified which require a public hearing.

The following budget related issues are recommended for public hearing by the Finance Committee:   

Amount Source of Funds Issue

 

 

 

FY 2003

 

 

$7,355

Federal Funds

Share of Forfeiture Proceeds – Sheriff’s Office

$11,000

Insurance Proceeds

Vehicle – Sheriff’s Office

$1,000,000

Carryover – Fund Balance

Contingency Reserve

$22,752

Carryover – Fund Balance

Reserve for Encumbrance – Sheriff’s Office and Budget Office

$10,000

Federal Funds

Office Renovations – Social Services

$1,250

Donations

Conference – Community Development

$11,210

Carryover – Fund Balance

 

Comprehensive Plan Update – Community Development

$7,142

Carryover – Fund Balance

Brookside Project Review – Community Development

$20,000

Carryover – Fund Balance

Traffic Impact Analysis – Community Development

$35,514

Carryover – Fund Balance

Part TimeTemporary Planner Position – Community Development

$111,367

Airport Revenue

Budget Increase – Airport

$16,811

Contingency Reserve

Part Time Temporary Aide Position to Full Time Permanent Officer – Adult Court

$216,000

Joint Communications Fund Balance; Wireless Grant

911 Center Wireless Equipment – Joint Communications

$106,440

Carryover – Fund Balance; Capital Improvements Program (CIP); Contingency Reserve

Real Estate Tax/Land Records System Upgrade – Commissioner of Revenue and Treasurer

$75,587

CIP Water Systems

Sewer Systems – School Division (Transfer)

$36,905

CIP Lighting

Sewer Systems – School Division (Transfer)


$1,689,333

 

TOTAL

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis: 

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request: 

Sheriff             

Social Services

Community Development

Adult Court

Budget Office

Airport

Joint Communications

Commissioner of Revenue

Treasurer

School Division

RESOLUTION

A RESOLUTION AUTHORIZING A PUBLIC HEARING TO AMEND THE

 FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $1,689,333

            WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

            WHEREAS, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget on March 25, 2002 ; and

            WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

            WHEREAS, at its October 16, 2002, the Finance Committee meeting recommended FY 2003 appropriation of $1,576,841 and transfer of $112,492 for the following purposes:

 

Amount Source of Funds Issue

 

 

 

FY 2003

 

 

$7,355

Federal Funds

Share of Forfeiture Proceeds – Sheriff’s Office

$11,000

Insurance Proceeds

Vehicle – Sheriff’s Office

$1,000,000

Carryover – Fund Balance

Contingency Reserve

$22,752

Carryover – Fund Balance

Reserve for Encumbrance – Sheriff’s Office and Budget Office

$10,000

Federal Funds

Office Renovations – Social Services

$1,250

Donations

Conference – Community Development

$11,210

Carryover – Fund Balance

Comprehensive Plan Update – Community Development

$7,142

Carryover – Fund Balance

Brookside Project Review – Community Development

$20,000

Carryover – Fund Balance

Traffic Impact Analysis – Community Development

$35,514

Carryover – Fund Balance

Part Time Temporary Planner Position – Community Development

$111,367

Airport Revenue

Budget Increase – Airport

$16,811

Contingency Reserve

Part Time Temporary Aide Position to Full Temporary Permanent Officer – Adult Court

$216,000

Joint Communications Fund Balance; Wireless Grant

911 Center Wireless Equipment – Joint Communications

$106,440

Carryover – Fund Balance; Capital Improvements Program (CIP); Contingency Reserve

Real Estate Tax/Land Records System Upgrade – Commissioner of Revenue and Treasurer

$75,587

CIP Water Systems

Sewer Systems – School Division (Transfer)

$36,905

CIP Lighting

Sewer Systems – School Division (Transfer)


$1,689,333

 

TOTAL

 

; and

            WHEREAS, the Code of Virginia requires local jurisdictions to hold a public hearing for any amendment to the adopted budget exceeding the lesser of $500,000 or 1% of the total budget; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 18th day of November 2002, That the County Administrator be, and is hereby, directed to advertise a public hearing to consider amending the Fauquier County FY 2003 Budget in the amount of $1,689,333.