CONSENT AGENDA REQUEST

Department, Organization or Board of Supervisors

Person Making Request: Meeting Date:

Finance Committee November 18, 2002

Staff Lead: Department:

Bryan Tippie, Director Budget Office

Topic:

A Resolution to Authorize a Public Hearing to Amend the FY 2003 Adopted Budget in the Amount of $1,689,333

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget. Various budget related issues in the amount of $1,689,333 have been identified which require a public hearing.

The following budget related issues are recommended for public hearing by the Finance Committee:

Amount	Source of Funds	Issue

FY 2003
$7,355	Federal Funds	Share of Forfeiture Proceeds – Sheriff’s Office
$11,000	Insurance Proceeds	Vehicle – Sheriff’s Office
$1,000,000	Carryover – Fund Balance	Contingency Reserve
$22,752	Carryover – Fund Balance	Reserve for Encumbrance – Sheriff’s Office and Budget Office
$10,000	Federal Funds	Office Renovations – Social Services
$1,250	Donations	Conference – Community Development
$11,210	Carryover – Fund Balance	Comprehensive Plan Update – Community Development
$7,142	Carryover – Fund Balance	Brookside Project Review – Community Development
$20,000	Carryover – Fund Balance	Traffic Impact Analysis – Community Development
$35,514	Carryover – Fund Balance	Part TimeTemporary Planner Position – Community Development
$111,367	Airport Revenue	Budget Increase – Airport
$16,811	Contingency Reserve	Part Time Temporary Aide Position to Full Time Permanent Officer – Adult Court
$216,000	Joint Communications Fund Balance; Wireless Grant	911 Center Wireless Equipment – Joint Communications
$106,440	Carryover – Fund Balance; Capital Improvements Program (CIP); Contingency Reserve	Real Estate Tax/Land Records System Upgrade – Commissioner of Revenue and Treasurer
$75,587	CIP Water Systems	Sewer Systems – School Division (Transfer)
$36,905	CIP Lighting	Sewer Systems – School Division (Transfer)
$1,689,333		TOTAL

Requested Action of the Board of Supervisors:

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request:

Sheriff

Social Services

Community Development

Adult Court

Budget Office

Airport

Joint Communications

Commissioner of Revenue

Treasurer

School Division

RESOLUTION

A RESOLUTION AUTHORIZING A PUBLIC HEARING TO AMEND THE

FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $1,689,333

WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

WHEREAS, the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget on March 25, 2002 ; and

WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

WHEREAS, at its October 16, 2002, the Finance Committee meeting recommended FY 2003 appropriation of $1,576,841 and transfer of $112,492 for the following purposes:

Amount	Source of Funds	Issue

FY 2003
$7,355	Federal Funds	Share of Forfeiture Proceeds – Sheriff’s Office
$11,000	Insurance Proceeds	Vehicle – Sheriff’s Office
$1,000,000	Carryover – Fund Balance	Contingency Reserve
$22,752	Carryover – Fund Balance	Reserve for Encumbrance – Sheriff’s Office and Budget Office
$10,000	Federal Funds	Office Renovations – Social Services
$1,250	Donations	Conference – Community Development
$11,210	Carryover – Fund Balance	Comprehensive Plan Update – Community Development
$7,142	Carryover – Fund Balance	Brookside Project Review – Community Development
$20,000	Carryover – Fund Balance	Traffic Impact Analysis – Community Development
$35,514	Carryover – Fund Balance	Part Time Temporary Planner Position – Community Development
$111,367	Airport Revenue	Budget Increase – Airport
$16,811	Contingency Reserve	Part Time Temporary Aide Position to Full Temporary Permanent Officer – Adult Court
$216,000	Joint Communications Fund Balance; Wireless Grant	911 Center Wireless Equipment – Joint Communications
$106,440	Carryover – Fund Balance; Capital Improvements Program (CIP); Contingency Reserve	Real Estate Tax/Land Records System Upgrade – Commissioner of Revenue and Treasurer
$75,587	CIP Water Systems	Sewer Systems – School Division (Transfer)
$36,905	CIP Lighting	Sewer Systems – School Division (Transfer)
$1,689,333		TOTAL

; and

WHEREAS, the Code of Virginia requires local jurisdictions to hold a public hearing for any amendment to the adopted budget exceeding the lesser of $500,000 or 1% of the total budget; now, therefore, be it

RESOLVED by the Fauquier County Board of Supervisors this 18th day of November 2002, That the County Administrator be, and is hereby, directed to advertise a public hearing to consider amending the Fauquier County FY 2003 Budget in the amount of $1,689,333.