CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Chester W. Stribling,  Chairman, Lee District Supervisor

December 11, 2008

Staff Lead:

Department: 

Maria Del Rosso, Library Director

Library

Topic: 

A Resolution to Authorize the Award of the Bealeton Depot Renovation to Hammerhead Construction of Virginia, Inc., Pending Virginia Department of Transportation Review and Approval

Topic Description:

 

In 2001, Bealeton Landmarks, LLC, donated the Bealeton Station Depot to the County to be used as a community meeting room as well as a program room for the Bealeton branch library.  Bealeton Landmarks repaired the roof and placed the Depot on a permanent foundation. 

In 2003, 2004, and again in 2007, Fauquier County applied for and was awarded Federal Transportation Enhancement Act for the Twenty-First Century (TEA-21) funds to renovate the Depot.  In total, $449,000 has been awarded for the project.  Local matching funds include $74,900 in corporate donations and $215,900 in-kind contributions.  The cost for the project, including expenses offset by in-kind contributions, was estimated by John Milner Associates (JMA) at $738,885. 

The Procurement Division issued an Invitation for Bid with input and guidance from the Virginia Department of Transportation (VDOT), the grant administering agency, on October 8, 2008. A Mandatory Pre-Bid Meeting was held on October 23, 2008, and was attended by approximately 59 companies. Addenda 1, dated October 29, 2008, and Addenda 2, dated November 6, 2008, were issued following the Mandatory Pre-Bid Meeting. Twelve bids were received on November 12, 2008.  The bids were evaluated and Hammerhead Construction of Virginia, Inc., was recommended to VDOT for award on December 1, 2008, as the lowest responsive and responsible bidder with a bid in the amount of $270,950.00.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Funding for this project will be covered by a previously approved and allocated TEA-21 grant.

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Library

County Construction Management

Back to Agenda...