CONSENT AGENDA REQUEST

Sponsor:

Board of Supervisors Meeting Date: 

Terrence L. Nyhous, Center District Supervisor

December 11, 2008

Staff Lead:

Department: 

Anthony I. Hooper, Deputy County Administrator

County Administration

Topic: 

A Resolution to Authorize the Transfer of Funds from the Capital Reserve Account and to Appropriate Grant Funds for Replacement of the E911 Phone System

Topic Description:

The existing E911 phone system is scheduled to be replaced.  Grant funds in the amount of $150,000 are available this fiscal year to assist with the funding of a replacement system.  The County has the opportunity to ride a contract with Verizon and Clarke County to obtain equipment that should provide improved service and allow for the utilization of a sixth workstation.  The proposal to replace this equipment has previously been reviewed and approved by the Public Safety and Facilities Planning Committee.

At the November committee meeting of the Facilities Committee, it was recommended that funds be requested for the following projects: replacement of the E911 phone system, Lord Fairfax Community College capital improvements, evidence storage, improvements to Magistrate/records storage unit, installation of an emergency generator at the Emergency Operation Center, partial funding for Americans with Disabilities Act (ADA) improvements and drainage improvements at the Marshall Community Center.  As pricing is still being established on some of these projects they will be forwarded to the Finance Committee and Board of Supervisors in January 2009.  If all the projects are approved, the Capital Reserve fund will be reduced from the current balance of $2,937,436 to approximately $2,250,000.

Funding for the phone system is requested now to order the equipment so that installation can take place as soon as possible in order to reduce maintenance costs on the existing system. 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis:

Acquisition and first year maintenance costs are expected to require a budget of $295,000.  Grant funds in the amount of $150,000 have been awarded by the Wireless Communications Board.  A transfer of $145,000 from the Capital Reserve Contingency provides the balance of funding.

 

 

Identify any other Departments, Organizations or Individuals that would be affected by this request:

Joint Communications Center
Budget Office
Finance Department
Fauquier County Sheriff’s Office

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