PUBLIC HEARING AGENDA REQUEST

Department, Organization or                                                           Board of Supervisors

Person Making Request                                                                              Meeting Date:

Finance Committee                                                                                  December 16, 2003

Staff Lead:                                                                                                     Department:

Bryan Tippie, Director                                                                         Budget Office

Topic: 

A Resolution to Amend the  FY 2003 Adopted Budget in the Amount of $1,689,333

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget.  Various budget related issues in the amount of $1,689,333 have been identified which require a public hearing.

The following budget related issues to be subject to the public hearing have been reviewed and recommended for approval by the Finance Committee.   

Amount Source of Funds Issue

FY 2003

 

 

$7,355

Federal Funds

Share of Forfeiture Proceeds – Sheriff’s Office

$11,000

Insurance Proceeds

Vehicle – Sheriff’s Office

$1,000,000

Carryover – Fund Balance

Contingency Reserve

$22,752

Carryover – Fund Balance

Reserve for Encumbrance – Sheriff’s Office and Budget Office

$10,000

Federal Funds

Office Renovations – Social Services

$1,250

Donations

Conference – Community Development

$11,210

Carryover – Fund Balance

 

Comprehensive Plan Update – Community Development

$7,142

Carryover – Fund Balance

Brookside Project Review – Community Development

$20,000

Carryover – Fund Balance

Traffic Impact Analysis – Community Development

$35,514

Carryover – Fund Balance

Part Time Temporary Planner Position – Community Development

$111,367

Airport Revenue

Budget Increase – Airport

$16,811

Contingency Reserve

Part Time Temporary Aide Position to Full Time Permanent Officer – Adult Court Services

$216,000

Joint Communications Fund Balance; Wireless Grant

911 Center Wireless Equipment – Joint Communications

$106,440

Carryover – Fund Balance; Capital Improvements Program (CIP); Contingency Reserve

Real Estate Tax/Land Records System Upgrade – Commissioner of Revenue and Treasurer

$75,587

CIP Water Systems

Sewer Systems – School Division (Transfer)

$36,905

CIP Lighting

Sewer Systems – School Division (Transfer)


$1,689,333

 

TOTAL

 

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis: 

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request: 

Sheriff

Social Services

Community Development

Adult Court Services

Budget Office

Airport

Joint Communications

Commissioner of Revenue

Treasurer

School Division

RESOLUTION

A RESOLUTION TO AMEND THE

 FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $1,689,333

            WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

            WHEREAS, on March 25, 2002 , the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget; and

            WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

                WHEREAS, the Finance Committee has recommended FY 2003 appropriation of $1,689,333 for the purposes set forth below; and

            WHEREAS, the Code of Virginia requires local jurisdictions to hold a public hearing for any amendment to the adopted budget exceeding the lesser of $500,000 or 1% of the total budget, which is scheduled for December 16, 2002; now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 16th day of December 2002, That the County Administrator be, and is hereby, directed to consider amending the Fauquier County FY 2003 Budget in the amount of $1,689,333 as follows:

 

 

 

FROM

 

 

 

 

 

TO

 

 

 

Source

 

Code

 

Amount

 

Department

 

Code

 

Amount

 

FY 2003

 

 

 

 

 

 

 

 

 

 

Federal Funds

 

3-100-331000-0040

 

$7,355

 

Sheriff’s Office

 

4-100-031230-8201

 

$7,355

 

Insurance Proceeds

 

3-100-411000-0010

 

$11,000

 

Sheriff’s Office

 

4-302-80301-8205

 

$11,000

 

Fund Balance Carryover

 

3-100-419000-0010

 

$1,000,000

 

Budget Office

 

4-100-091400-9618

 

$1,000,000

 

Fund Balance Carryover

 

 

3-100-419000-0010

 

$22,752

 

Sheriff’s Office

Budget Office

 

4-100-031200-8205

4-100-012840-8207

 

$20,440

$2,312

Federal Funds

 

 

3-100-335000-0010

 

$10,000

 

Social Services

 

4-302-094150-8215

 

$10,000

 

Donations

 

 

3-100-189900-0050

 

$1,250

 

Community Development

 

4-100-081200-5530

 

$1,250

Fund Balance Carryover

 

3-100-419000-0010

 

$11,210

 

Community Development

 

4-100-081200-3170

 

 

$11,210

 

Fund Balance Carryover

 

 

3-100-419000-0010

 

$7,142

 

Community Development

 

4-100-081200-3170

 

 

$7,142

Fund Balance Carryover

 

 

3-100-419000-0010

 

$20,000

 

Community Development

 

4-100-081400-3170

 

 

$20,000

 

Fund Balance Carryover

 

 

3-100-419000-0010

 

$35,514

 

Community Development

 

4-100-081200-1302

4-100-081200-2100

 

 

$32,990

$2,524

Rental Income

 

3-504-152200-0001

3-504-186000-0030

3-504-152200-0003

3-504-186000-0020

3-504-152200-2000

3-504-152200-4000

3-504-186000-0010

3-504-419000-0020

3-504-151000-0001

 

 

$(1,300)

$(1,160)

$(3,600)

$(10,000)

$101,200

$7,500

$(1,500)

$18,927

$1,300

 

Airport

 

4-504-81722-1101

4-504-81722-2100

4-504-81722-2210

4-504-81722-2300

4-504-81722-2400

4-504-81722-3161

4-504-81722-3310

4-504-81722-3313

4-504-81722-3316

4-504-81722-5110

4-504-81722-5230

4-504-81722-5810

4-504-81722-6001

4-504-81722-6005

4-504-81722-6007

4-504-81722-6008

4-504-81722-6025

4-504-81722-8201

4-504-81722-9999

 

 

$25,670

$1,964

$2,336

$3,564

$226

$6,000

$2,000

$5,000

$1,500

$7,800

$640

$150

$200

$1,000

$1,000

$800

$200

$900

$50,417

Contingency Reserve

 

4-100-091400-9618

 

$16,811

 

Adult Court Services

 

4-100-021720-1101

4-100-021720-2100

4-100-021720-2210

4-100-021720-2310

4-100-021720-2400

 

$10,101

$1,857

$2,209

$2,430

$214

 

Fund Balance

State Grant

 

3-220-419000-0001

3-220-231000-0001

 

$131,372

$84,628

 

 

Joint Communications Center

 

4-220-031400-8203

 

$216,000

Carryover – Fund Balance

Capital Improvements

Contingency Reserve

 

 

4-100-419000-0010

4-302-094107-8212

4-100-091400-9618

 

$58,259

$40,000

$8,181

 

Commissioner of Revenue and Information Resources

 

4-302-094107-8212

 

$106,440

Capital Improvements Plan

 

 

4-302-85605-8210

 

$75,587

 

School Division

 

4-302-85604-8210

 

$75,587

Capital Improvements Plan

 

4-302-85602-8210

 

$36,905

 

School Division

 

4-302-85604-8210

 

$36,905

TOTAL

 

 

 

$1,689,333

 

TOTAL

 

 

 

$1,689,333