CONSENT AGENDA REQUEST  

Department, Organization or                                                        Board of Supervisors

Person Making Request:                                                                        Meeting Date:

Finance Committee                                                                            December 16, 2002

Staff Lead:                                                                                             Department:

Bryan Tippie, Director                                                                         Budget Office

Topic: 

A Resolution to Authorize a Public Hearing to Amend the FY 2003 Adopted Budget in the Amount of  $1,251,882 and to Authorize the County Administrator to Schedule Public Hearings on the Budget.

Topic Description:

The Code of Virginia requires a public hearing when amendments to the budget exceed the lesser of $500,000 or 1% of the total budget.  Various budget related issues in the amount of $1,251,882 have been identified which require a public hearing.

The following budget related issues are recommended for public hearing by the Finance Committee: 

 

Amount Source of Funds Issue

 

 

 

FY 2003

 

 

$1,443

Federal Funds

Share of Forfeiture Proceeds – Sheriff’s Office

$26,905

State Funds

Bright Stars – Schools

$2,000

Carryover – Fund Balance

FY 2002 Opportunity Grant Funds – Schools

$4,105

Carryover – Fund Balance

Federal E-Rate Funds – Schools

$83,969

Carryover – Fund Balance

Standards of Learning Training Initiative State Funds – Schools

$15,318

Carryover – Fund Balance

Drop Out Prevention State Funds – Schools

$63,792

Carryover – Fund Balance

Standards of Learning Teacher Materials State Funds – Schools

$18,737

Carryover – Fund Balance

Reserve for Encumbrance for Marshall Middle School – Schools

$70,445

Federal Funds

Adult Basic Education Grant – Schools

$965,168

Carryover – Fund Balance

Half of  School Division’s FY 2002 Year End Balance - Schools


$1,251,882

 

TOTAL

   

Recommended Change in Process.  To expedite processing of budget adjustments by the Board of Supervisors, a change to the current process of scheduling budget-related public hearings is included in the attached resolution.  This change will improve operational efficiency and reduce processing time.  The proposed resolution would allow the County Administrator to schedule public hearings to consider the recommendations of the Finance Committee.  The current process requires the Board of Supervisors to consider a request for public hearing approximately one month before the actual hearing.  This recommended procedure would reduce the current processing time (eight to four weeks) by approximately one-half.

Requested Action of the Board of Supervisors: 

Consider adoption of the attached resolution.

Financial Impacts Analysis: 

Financial impact as indicated.

Identify Any Other Departments, Organizations or Individuals That Would be Affected by This Request: 

Sheriff             

School Division


RESOLUTION

A RESOLUTION AUTHORIZING A PUBLIC HEARING TO AMEND THE

 FY 2003 ADOPTED BUDGET IN THE AMOUNT OF $1,251,882

            WHEREAS, the Board of Supervisors is charged by the Code of Virginia with the preparation of an annual budget for Fauquier County ; and

            WHEREAS, on March 25, 2002 , the Fauquier County Board of Supervisors adopted the Fauquier County FY 2003 Budget; and

            WHEREAS, during the course of the fiscal year certain events occur which necessitate changing the budget plan by increasing or decreasing the total budget; and

            WHEREAS, at its November 18th meeting, the Finance Committee recommended FY 2003 appropriation of $1,251,882 for the following purposes:

 

Amount Source of Funds Issue

FY 2003

 

 

$1,443

Federal Funds

Share of Forfeiture Proceeds – Sheriff’s Office

$26,905

State Funds

Bright Stars – Schools

$2,000

Carryover – Fund Balance

FY 2002 Opportunity Grant Funds – Schools

$4,105

Carryover – Fund Balance

Federal E-Rate Funds – Schools

$83,969

Carryover – Fund Balance

Standards of Learning Training Initiative State Funds – Schools

$15,318

Carryover – Fund Balance

Drop Out Prevention State Funds – Schools

$63,792

Carryover – Fund Balance

Standards of Learning Teacher Materials State Funds – Schools

$18,737

Carryover – Fund Balance

Reserve for Encumbrance for Marshall Middle School – Schools

$70,445

Federal Funds

Adult Basic Education Grant – Schools

$965,168

Carryover – Fund Balance

Half of School Division’s FY 2002 Year End Balance – Schools


$1,251,882

 

TOTAL

; and

            WHEREAS, the Code of Virginia requires local jurisdictions to hold a public hearing for any amendment to the adopted budget exceeding the lesser of $500,000 or 1% of the total budget; and

            WHEREAS, the current Board of Supervisors public hearing procedure requires the Board of Supervisors to consider a Finance Committee request for public hearing one month prior to the actual public hearing date; and

            WHEREAS, allowing the County Administrator to schedule public hearings on the recommendations of the Finance Committee would improve efficiency and reduce the processing time of public hearing related budget issues by approximately eight weeks to four weeks now, therefore, be it

            RESOLVED by the Fauquier County Board of Supervisors this 16th day of December 2002, That the County Administrator be, and is hereby, authorized to schedule public hearings to consider amendments to the Fauquier County budget as necessary.