Clerk to the Board of Supervisors

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Municipal Clerk's Office

The mission of the Clerk to Board of Supervisor’s Office is to maintain the vision of the Fauquier County Board of Supervisors by providing an avenue that permits an accessible and accurate library of official public records, past and present.  

The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies, and agencies of government at other levels. We serve as the information center on functions of local government and community by providing neutrality and impartiality, rendering equal service to all. 

The Municipal Clerk provides several key functions that are vital to local government and the citizens of the County, to include:

  • Prepare Board Agendas
  • Prepare Minutes
  • Provide Notice of Board  Meeting
  • Coordinate Events and Daily Activities for Board of Supervisors
  • Maintain Official Records of the County (Agendas, Contracts, Minutes, Ordinances and Resolutions)
  • Prepare Official Correspondence, Letters and Proclamations
  • Maintain Boards and Commission Records
  • Custodian of the County Seal
  • Manage Departmental Budget
  • Oversee Office Administration

 

Frequently Asked Questions about Board Meetings

When are Board of Supervisors meetings held? 

The Board of Supervisors meets on the second Thursday of each month, except on legal holidays, in which case the Board will meet the previous business day.  Board meetings are typically held in the Warren Green Building first floor meeting room located at 10 Hotel Street in Warrenton, Virginia.  Work sessions generally begin at 11:00 a.m.  The regular Board meeting begins at 6:30 p.m., followed immediately by scheduled public hearings.  Special meetings may be called with proper public notice.  


Are Board of Supervisors meetings open to the public? 

All regularly scheduled Board meetings and work sessions are open to the public and the media. All action taken by the Board of Supervisors is taken at public meetings. The Board of Supervisors is authorized to hold closed meetings whenever necessary to discuss matters not subject to the Freedom of Information Act. 

How do I speak at a meeting? 

Citizens’ time is scheduled during the regularly scheduled Board meetings on the second Thursday of each month, beginning at 6:30 p.m.  This portion of the agenda is set aside for citizens who wish to address the Board on any topic that is not scheduled for public hearing. Citizens need not give prior notice to speak.  Speakers are respectfully requested to state their full name and address for the record.  Citizens are encouraged to keep their comments to three minutes.   Written copies of statements made at public hearings are requested but not required.

Where can I view the Agenda Packet? 

The agenda packet is prepared and distributed by the Municipal Clerk’s Office. The 
agenda is posted online by close of business on the Friday prior to the regular meeting or public hearings.  
A copy of the agenda is also available from the lobby of the County Administrator’s office, which is located in the Warren Green Building at 10 Hotel Street, Warrenton, Virginia. 

 

General Terms & Definitions

Agenda ~ The agenda is a printed list of legislative issues that the Board of Supervisors considers at its regular meeting.  

Motion ~ A motion is the verbal means of a Board Member taking action on an issue. A motion must be seconded, voted upon, and approved by a majority of the Board of Supervisors to accomplish the action desired. 

Quorum Three members of the Board of Supervisors shall constitute a quorum for the transaction of business. 

Resolution ~ A resolution is a method of expressing the opinion or policy of the Board of Supervisors about matters of administration. Resolutions are less formal than ordinances. 

Ordinance ~ An ordinance becomes the local law of Fauquier County if adopted by the Board of Supervisors and is included in the Fauquier County Code.

 

 

For additional information, please contact the Municipal Clerk’s Office at (540) 422-8020.