Street Inspection Submission Requirements

Step 1: Submit Pre-Topping Street Inspection Request Forms. This includes:

  • Land Development Application with original signatures
  • Video recording of all storm structures and pipes within the dedicated right-of-way. Video must include date of actual recording and structure number being recorded.
  • Street Inspection Checklist (Form SA-1)
  • $500 Fee.   This fee also covers one final-topping walk.
  • Flash drive containing individual PDFs of all submission materials - do not include any financial information (i.e. copy of checks or the fee calculation sheet) 

Step 2: County will send the applicant a letter stating that either the streets are eligible for acceptance, in which case move to Step 3, OR County will send the applicant a “punch list”.  If a punch list is received, applicant starts the process over with Step 1.

Street Acceptance Submission Requirements

Step 3: Submit Completed Street Acceptance Request Forms.  This includes:

  • Land Development Application with original signatures
  • $500 basic fee plus an additional $400 for every street segment
  • Project Data Sheet (Form SA-2)
  • Segment Data Sheet (Form SA-3)
  • Recorded deeds of dedication
  • Flash drive containing individual PDFs of all submission materials - do not include any financial information (i.e. copy of checks or the fee calculation sheet)
  • Copy of Approved As-Built (As-Built Requirements)
  • Recorded plats to include the following information:
    • Distances of centerline from intersection to intersection- each segment is a separate distance.
    • For offset cul-de-sacs be sure to include the distance to the center of the cul-de-sac.
    • For all cul-de-sacs include radius to the right-of-way line.  The distance should be included in length of street calculations.
    • Include distance in both directions from centerline of intersection to nearest intersections in the State system.
    • Label dedication distance along frontage at both ends of the project and at the centerline.
    • Show right-of-way width for all street segments and each distance from centerline.
    • Show each line length and radium, arc length on a street segment and show total to intersection.

Step 4: “Eligibility Letter” will be issued by the VDOT Culpeper District office. The letter will include the maintenance bond amount to be posted with VDOT. Once the maintenance bond has been posted, the streets can be added to the Fauquier County Board of Supervisors agenda for a Resolution formally asking VDOT to add the road to the secondary highway system for maintenance.  After the County Board of Supervisors sign the Resolution, it will be sent to the Commonwealth Transportation Board for addition into the State System of Highways. 

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